Senior Legal Office Specialist – Clerks Division

About The Position

The Eighth Judicial District Court is seeking qualified candidates to apply for the Senior Legal Office Specialist position. The role may include assigning, directing and reviewing the work of other Legal Office Support staff; providing difficult, complex, technical, specialized and/or confidential legal office support to various Court offices. This role requires knowledge of basic supervisory principles and practices; policies and procedures related to the department to which assigned; legal office terminology, forms, documents and procedures; the use of specified computer applications involving word processing, data entry and/or standard report generation; business arithmetic; office administrative practices and procedures; business letter writing and the standard format for typed materials; record keeping principles and practices; correct business English, including spelling, grammar and punctuation; techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Responsibilities

• Provides lead direction, training and work review to a legal office support work unit; organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work.
• Provides input into selection, evaluation, disciplinary and other personnel matters; may sign evaluation forms and counsel employees as required.
• Performs difficult, complex, technical and/or specialized confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the department to which assigned.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic and statistical calculations.
• Provides information to the public or to County staff that requires the use of judgment and the application of policies, rules or procedures.
• Organizes, maintains and purges various departmental files.
• Typing correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter or computer.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; may access statewide confidential computer data networks.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Oversees and personally performs a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date; may arrange meetings by notifying participants, reserving rooms, making lodging and/or meal arrangements, etc.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; operates standard office equipment.

Requirements

• Equivalent to graduation from high school AND four (4) years of full-time experience in providing office support which required the use of legal terminology and the processing of legal documents.
• Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to one (1) year.

Qualifications

• Specific positions may require working evening, night, weekend and holiday shifts.

Skills

• Knowledge of basic supervisory principles and practices;
• Policies and procedures related to the department to which assigned;
• Legal office terminology, forms, documents and procedures;
• The use of specified computer applications involving word processing, data entry and/or standard report generation;
• Business arithmetic;
• Office administrative practices and procedures;
• Business letter writing and the standard format for typed materials;
• Record keeping principles and practices;
• Correct business English, including spelling, grammar and punctuation;
• Techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Benefits

• Some positions may be used to fill term Limited-Permanent positions.
• The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment.
• The successful selected candidates will be eligible for benefits during the duration of employment.

Pay

Details about pay are not specified in the job posting.

Schedule

Details about schedule are not specified in the job posting.