Senior Legal Assistant

Transactional and Real Estate Support

Support attorneys, leadership, and business teams on real estate, commercial, and transactional matters throughout the full project lifecycle.

• Aid in acquisition due diligence, document review, and closing coordination, including managing closing checklists and transaction records.
• Manage the LOI-to-closing process, including title review, survey review, and transaction documentation.
• Prepare, route, and track documents for signature, notarization, and completion; administer DocuSign and related e-signature workflows.

Document Drafting and Management

Draft, review, revise, and proofread a wide variety of legal and business documents including contracts, leases, correspondence, and commercial agreements.

• Maintain organized files, deadline calendars, and document management systems in compliance with firm records protocols.
• Conduct legal, business, and factual research as needed to support matters and inform decision-making.

Licensing, Compliance, and Administration

Manage and track business licenses and registrations across multiple jurisdictions in support of firm operations.

• Affiliate with employee and office administration matters in coordination with HR and executive leadership.
• Provide high-level administrative support to the General Counsel and C-suite executives, including scheduling, correspondence, document preparation, and meeting coordination.

Required Qualifications

• Significant experience (typically 5+ years) as a paralegal, legal assistant, or in a comparable legal administrative role; prior experience in a law firm or in-house legal department strongly preferred.
• Demonstrated experience supporting real estate, commercial, and transactional legal matters.
• Strong document drafting, revision, and proofreading skills with exceptional attention to accuracy and detail.
• Experience with settlements, title review, survey review, and transaction documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), DocuSign, and document management platforms (e.g., Litera).
• Excellent written and verbal communication skills with the ability to interact professionally with executives, outside counsel, and external parties.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• High degree of professionalism, discretion, and sound judgment when handling confidential information.

Preferred Qualifications

• Paralegal certificate or associate’s/bachelor’s degree in paralegal studies, legal studies, or a related field.
• Experience in the engineering or professional services industry.
• Familiarity with multi-state business license and registration compliance.
• Experience supporting executive-level leadership with administrative and operational responsibilities.
• Prior experience training or mentoring administrative or paralegal support staff.
• Notary Public commission (active or willingness to obtain).