Senior Legal Assistant

You will support a Fortune 100 Oil and Gas company—one of the largest energy producers in the U.S. and a globally recognized leader in the sector.

About the role

Legal Operations & Services – Litigation is seeking a Senior Legal Assistant contractor to provide high-level administrative and litigation support to attorneys in Houston and California. This role reports to the Supervisor, Legal Assistants, Legal Operations & Services, Litigation. The successful candidate will be self-motivated, collaborative, and able to manage competing priorities with sound judgment and professionalism while handling confidential information with discretion.

Responsibilities

• Prepare recurring reports and presentations using Power BI, PowerPoint, Excel, and Word to summarize and display data clearly.
• Coordinate and arrange international and domestic travel logistics, including visas, immunizations, passport renewals, itineraries, and travel updates.
• Track and gather related expenses and compile complicated expense reports in the expense reporting system (CTREX).
• Perform high-volume data entry and matter updates, including opening and closing matters, in TeamConnect.
• Draft, format, and revise legal documents under strict deadlines using Microsoft Word track-change function.
• Assist lawyers in preparing correspondence, presentations, and routine reports.
• Coordinate logistics, agendas, and presentation materials for meetings, conferences, and special functions.
• Process e-billing, invoices, payments, and vendor setup within TeamConnect and related systems.
• Work in iManage to upload, review, and research documents.
• Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
• Research inquiries and relieve leaders of administrative tasks.
• Serve as a resource for commonly used systems and tools, including coordinating basic software or hardware support needs.
• Assist with other duties and special projects as assigned by Supervising/Managing Counsel and other team members.
• Provide backup coverage to other legal assistants.

Requirements

• Minimum of five years of legal administrative experience.
• Proficiency in the Microsoft Office suite (Word, Outlook, Forms, PowerPoint, Teams, and Excel) and the ability to quickly learn new tools.
• Experience using Microsoft Copilot or similar AI tools, including effective prompting, preferred.
• Strong organizational skills and attention to detail.
• Demonstrated high level of initiative, independence, and the ability to anticipate needs and requirements.
• Strong interpersonal skills and the ability to collaborate at all levels.
• Ability to maintain confidentiality, adapt to changing priorities and deadlines, and remain calm under pressure.
• Effective oral and written communication skills at all levels of the organization.
• Demonstrated ability to prioritize, meet deadlines, multi-task, and follow through on commitments.
• Ability to solve problems, exercise good judgment, and make sound decisions in a timely manner.
• Growth mindset and ability to contribute ideas and perspectives professionally and constructively.
• Ability to give, receive, and act on feedback in a professional and constructive manner.
• Experience supporting litigation attorneys or legal operations teams strongly preferred.

Preferred Qualifications

• Associate degree.
• Proficiency with TeamConnect, iManage, Power BI, Concur, or similar legal operations and reporting tools.

Pay

$32–37 per hour.

Schedule

• Monday–Friday, 40 hours per week.
• Working hours: 9:00 a.m.–5:30 p.m. CT.
• Hybrid schedule: In-office Monday–Thursday; work from home on Fridays.
• No business travel required.

Contract Term

1 year with high likelihood of extension or conversion to full-time employee.