Senior Legal Assistant

Application Deadline: 2026-11-22 (Open Until Filled) | Job Type: County

Responsibilities

• Schedules and prepares cases for trials and court hearings, ensuring timely notice and adherence to legal requirements.
• Prepares legal documents for review by the department attorneys and files with Circuit courts, Appellate courts and administrative tribunals, including, but not limited to: legal briefs, stipulations, orders, summonses, complaints, petitions, affidavits, notices, and subpoenas as set forth by State statutes, Administrative Code or Federal Rules.
• Responds to public inquiries; communicates with elected officials, department heads, social workers, legal and medical professionals, law enforcement personnel, witnesses, and responds to inquires with general information as available.
• Organizes and manages case files; organizes pleadings, discovery, research and correspondence; prepares lists, exhibits, schedules and other information for legal proceedings.
• Maintains scheduling calendars and reminder system for appointments, meetings, legal proceedings and deadlines for department attorneys.
• Attends court hearings and trials to assist department attorneys with administrative functions.
• Updates legal resources with supplements and replacement pages.
• Sorts, indexes, and files correspondence, legal documents, memoranda, reports, minutes, etc.
• Establishes case files, creates files for trial, and contacts individuals for Court appearances, schedules hearings, trial dates and times.
• Communicates and schedules with the Courts, dates and times of Court hearings.
• Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.