Senior HR Specialist

About the role

Help shape the future of HR operations at HMA. HMA is seeking a Senior HR Specialist who thrives on detail, service excellence, and drives meaningful organizational impact.

Responsibilities

• Policy and Program Execution
• Administers and communicates HR policies, procedures and legal requirements.
• Maintains and audits HR information system records, ensuring consistency and accuracy.
• Labor Laws Compliance
• Keeps current on federal, state, and local laws and regulations.
• Ensures compliance with labor law posting requirements and updates on employment law changes.
• Maintains knowledge of EEO and Affirmative Action guidelines, ensuring compliance.
• Colleague Relations
• Responds to colleague relations questions and helps resolve concerns.
• Supports managers with coaching and guidance on performance conversations.
• Appropriately escalates complex colleague relations matters.
• Employment Record Maintenance
• Maintains accurate employment records in compliance with legal standards.
• Oversees completion of I-9 documentation, E-Verify and state specific employment notices.
• New Colleague Orientation
• Counsels new hires through semi-monthly new hire orientation sessions.
• Affirms the firm-wide New Hire Orientation Program, ensuring consistency and engagement.
• Job Description Management
• Creates, updates and maintains current job descriptions for all roles.
• Conducts job analysis to identify required knowledge, skills, and competencies.
• Performance Management
• Aid leaders in setting clear performance goals and conducting performance reviews.
• Supports development of performance improvement plans and delivers feedback for colleague development.
• Cross-functional Support
• Responds timely to colleague questions, seeking input from others when necessary to ensure complete and accurate responses.
• Provides back-up support as needed to other areas of HR, including benefit administration and leave management.
• Colleague Engagement
• Assists with the execution of colleague engagement initiatives, both annual and ongoing.
• Supports colleague surveys and action planning to improve engagement and satisfaction.
• Reinforces company culture and values to maintain a positive, inclusive, and high-performance workplace.
• Exit Management
• Manages offboarding processes, including exit interviews.
• Tracks temporary employment of interns and fellows.

Qualifications

• Minimum of a bachelor’s degree in business management or other related academic field is required, with a concentration in human resource management preferred.
• SHRM and/or HRCI certification is strongly preferred.
• Minimum of 5 years of experience in human resources is required, preferably in a multi-state environment.
• Demonstrated high proficiency in using HRIS platforms (e.g., UKG) and MS Office software is required.