Senior Grants Analyst
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. No Job ID etc. Remove boilerplate (cookie/navigation/legal/EEO etc). The posting doesn't have explicit Benefits, Pay, Schedule sections, so we should not create them unless content present. It does not mention pay, schedule, benefits. So we should omit those sections.
We need sections: About the role (maybe a brief intro), Responsibilities, Requirements, Qualifications, Skills. The posting includes "Under the general direction..." that's about role. Then "Essential Duties And Responsibilities" list. Then "Other Duties And Responsibilities". Then "Qualifications/Requirements" with education, experience, knowledge/ability/skills. Then "Complexity", "Physical Demands", "Work Environment", "Mental Demands", "Special Requirements". Those could be considered part of Requirements or Qualifications? The instruction: Use headings for those specific categories. We should map content accordingly.
We need to preserve all substantive information, not invent or summarize away detail. So we need to include all details from the posting, but we can group them under appropriate headings. We must not create headings with filler text.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus we need to parse the posting and produce sections.
Let's extract content:
Intro: "Under the general direction of the Grant Finance Manager, the Senior Grants Analyst is responsible for providing grant administration and general financial analysis for both Intramural and Extramural Funded Awards, including the management of complex systems, maintenance of financial records, and preparation of reports. Systems and processes may include one or more, general ledger, payroll, AP, AR, procurement, audit, cash. Will apply a high level of financial and accounting knowledge to the conduct, review, analysis, and evaluation of policies, procedures, systems, and reports. Primary responsibilities include managing and communicating financial information to the University’s Research Community, General Accounting, and Extramural Funding Agencies. This position reviews transactions/expenditures and financial documents for adherence to Sponsor Guidelines, including award terms and conditions, and Institutional Policies and Procedures. Will provide guidance and assistance to Principal Investigators and Program/Project Personnel with administrative/fiscal compliance and management of awards. Duties also include the overseeing of assigned research portfolios, including the ability to research, plan and complete assignments with minimal guidance and supervision. Demonstrates understanding of federal grant management policies and regulations governing sponsored agreements, specifically the OMB Uniform Guidance."
That's about role.
Then "Essential Duties And Responsibilities" list: many bullet-like sentences separated by periods. We need to turn each into
- . Let's list them:
- Reconcile financial information, including matching components, to all agreements, identify variances, investigate, and resolve accounting errors or discrepancies and ensure that properly documented adjustments are made, and review financial documentation to ensure compliance.
- Prepare external financial reports and billings supported by expenditures recorded in the General Ledger and in accordance with the timing requirements of each agreement.
- Ensure timely receipt and appropriate application of payments.
- Provide general financial reporting support to Programs/Departments, including monthly financial analysis and projections, fund sources’ reconciliation, annual and capital budget assistance, coordination of fiscal/program year-end close, preparation of internal financial reports to sponsors.
- Organize and maintain original documents and financial records for all agreements, including subcontracts and sub-awards, consistent with university and external agency requirements.
- Coordinate any audits required by funding agencies or authorities; provide required documentation and assistance to Finance and internal audit staff for internal and external audits of government-funded activities.
- Working with the Office of Sponsored Programs (OSP), provide training, guidance and technical assistance to Principal Investigators and Program Managers to ensure compliance with OMB Uniform Guidance, State or local requirements and University policies, procedures, and performance standards.
- Prepare miscellaneous and correct journal entries as required.
- Prepare schedules needed for external and internal auditors.
- Provide historical data and projections for short- and long-term planning.
- Develop internal and external reports, policies, and procedures.
- Participate in the development and administration of budgets, as necessary.
- Support other departments, faculty, staff, and administrators, as necessary. Provide information, reports, training, and other technical support, as necessary.
- Work with the University Controller to maintain and enhance reports, procedures, and fiscal programs.
- Manage special projects.
- Protect the University against adverse actions in area of responsibility.
- Develop security procedures for the protection of university data and assets.
- Assist Controller with financial related functions as requested.
Then "Other Duties And Responsibilities": "Perform other duties as assigned and/or requested."
That's a duty; could be included under Responsibilities as well.
Then "Qualifications/Requirements" section:
"EDUCATION: Regionally accredited bachelor’s degree in business administration, accounting, or other related area.
Experience 3-5 years of relevant experience of which two years should be relevant senior level in financial or accounting.
Previous experience in university or non-profit organization and grants.
Grant and restricted accounting, NIH, federal funding, preferred.
Knowledge/Ability/Skills Ability to assemble, analyze, and evaluate accounting and financial data.
Ability to work under pressure and adhere to strict deadlines.
Ability to prepare clear, concise, and appropriate oral and written reports.
Ability to conduct professional presentations.
Ability to work with all levels of personnel.
Ability to develop strong working relationships with others.
Ability to work independently with minimal support and supervision.
Strong knowledge of accounting principles, applicable rules, laws, and other regulations.
Strong computer skills including MS Excel, Word, PowerPoint and Access.
Familiarity with Great Plains and FRx software, preferred."
Then "Complexity": "The ability to perform complex work with attention and care, including high level review, analysis, and interpretation, complex research, and preparation/presentation of complex verbal and written reports is paramount to success in this position."
Then "Physical Demands": description.
Then "Work Environment": description.
Then "Mental Demands": description.
Then "Special Requirements": "Ability to work effectively with a diverse community."
We need to decide which headings to use. The allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We have content for About the role (intro). Responsibilities (essential duties + other duties). Requirements could include education, experience, maybe physical demands? But the spec says use Requirements heading for any list of duties/requirements/benefits? Actually they said: Use
- for any list of duties/requirements/benefits, and
for prose. So Requirements heading could be used for education/experience etc. Qualifications heading could be used for knowledge/abilities/skills? But they also have Skills heading separate. Might be overlapping. We need to decide a sensible mapping.
We have education, experience, previous experience, preferred knowledge. That's more like Requirements/Qualifications. Then we have Knowledge/Ability/Skills list (abilities). That could go under Skills. Then Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements could be considered Requirements? But they are not typical "requirements" like education/experience; they are job demands. Could be placed under Requirements as well, but we might create a separate section? Not allowed headings besides those eight. So we must fit them into one of those headings. Perhaps we can put Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements under Requirements heading as additional bullet points. Or we could put them under Qualifications? But Qualifications is more about qualifications like education, experience, skills. The spec says we should prefer a few substantive sections over many thin ones. So we could combine all non-responsibility content under Requirements and Qualifications and Skills as needed.
We have three headings: Requirements, Qualifications, Skills. We need to decide what goes where.
Maybe:
- About the role: intro paragraph.
- Responsibilities: list of duties.
- Requirements: education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding).
- Qualifications: knowledge/ability/skills list (abilities to assemble data, work under pressure, etc.) plus maybe Complexity? But Complexity is about ability to perform complex work; could be under Qualifications.
- Skills: strong knowledge of accounting principles, computer skills, familiarity with Great Plains/FRx, plus maybe Special Requirements (ability to work effectively with diverse community). Physical Demands, Work Environment, Mental Demands could be under Requirements? But they are not typical requirements; but we could include them under Requirements as well.
But we must not create headings with filler text. All content must be preserved.
Let's try to allocate:
About the role: intro paragraph (one
).
Responsibilities:
- for each duty (including "Perform other duties as assigned and/or requested.").
Requirements: education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding). Also maybe Physical Demands, Work Environment, Mental Demands? Those are not exactly requirements but could be considered job requirements. However they are descriptive; we could put them under Requirements as well, but they'd be long paragraphs. Might be okay.
Qualifications: Knowledge/Ability/Skills list (abilities to assemble data, work under pressure, prepare reports, conduct presentations, work with all levels, develop relationships, work independently, strong knowledge of accounting principles, strong computer skills including MS Excel, Word, PowerPoint and Access, familiarity with Great Plains and FRx software, preferred). Actually some of those overlap with Skills heading. But we need to decide.
Skills: maybe we can put the specific technical skills: Strong computer skills including MS Excel, Word, PowerPoint and Access. Familiarity with Great Plains and FRx software, preferred. Also maybe Strong knowledge of accounting principles, applicable rules, laws, and other regulations. That could be skills.
But we have duplication. Let's think: The posting has a "Knowledge/Ability/Skills" bullet list that includes many items: Ability to assemble, analyze, and evaluate accounting and financial data. Ability to work under pressure and adhere to strict deadlines. Ability to prepare clear, concise, and appropriate oral and written reports. Ability to conduct professional presentations. Ability to work with all levels of personnel. Ability to develop strong working relationships with others. Ability to work independently with minimal support and supervision. Strong knowledge of accounting principles, applicable rules, laws, and other regulations. Strong computer skills including MS Excel, Word, PowerPoint and Access. Familiarity with Great Plains and FRx software, preferred.
Thus that list is a mix of abilities and knowledge. Could be placed under Skills heading. Then we have Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements. Those could be placed under Requirements heading as they are job demands/requirements.
Education/Experience could be under Qualifications heading? But Qualifications heading is also allowed. However we need to avoid thin sections. Perhaps we can combine Education/Experience under Requirements as well, and put the knowledge/abilities under Skills. Then we have only About the role, Responsibilities, Requirements, Skills. That's four sections.
Let's see if we can fit all content:
About the role: intro paragraph.
Responsibilities: list of duties.
Requirements: includes education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding), plus Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements.
Skills: includes the Knowledge/Ability/Skills list (abilities to assemble data, work under pressure, prepare reports, conduct presentations, work with all levels, develop relationships, work independently, strong knowledge of accounting principles, strong computer skills including MS Excel, Word, PowerPoint and Access, familiarity with Great Plains and FRx software, preferred).
Check for duplication: Strong knowledge of accounting principles appears both in Requirements (maybe we didn't include) and Skills list. In our plan, we put it in Skills list only.
for prose. Thus we need to parse the posting and produce sections. Let's extract content: Intro: "Under the general direction of the Grant Finance Manager, the Senior Grants Analyst is responsible for providing grant administration and general financial analysis for both Intramural and Extramural Funded Awards, including the management of complex systems, maintenance of financial records, and preparation of reports. Systems and processes may include one or more, general ledger, payroll, AP, AR, procurement, audit, cash. Will apply a high level of financial and accounting knowledge to the conduct, review, analysis, and evaluation of policies, procedures, systems, and reports. Primary responsibilities include managing and communicating financial information to the University’s Research Community, General Accounting, and Extramural Funding Agencies. This position reviews transactions/expenditures and financial documents for adherence to Sponsor Guidelines, including award terms and conditions, and Institutional Policies and Procedures. Will provide guidance and assistance to Principal Investigators and Program/Project Personnel with administrative/fiscal compliance and management of awards. Duties also include the overseeing of assigned research portfolios, including the ability to research, plan and complete assignments with minimal guidance and supervision. Demonstrates understanding of federal grant management policies and regulations governing sponsored agreements, specifically the OMB Uniform Guidance." That's about role. Then "Essential Duties And Responsibilities" list: many bullet-like sentences separated by periods. We need to turn each into
- for any list of duties/requirements/benefits, and
for prose. So Requirements heading could be used for education/experience etc. Qualifications heading could be used for knowledge/abilities/skills? But they also have Skills heading separate. Might be overlapping. We need to decide a sensible mapping. We have education, experience, previous experience, preferred knowledge. That's more like Requirements/Qualifications. Then we have Knowledge/Ability/Skills list (abilities). That could go under Skills. Then Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements could be considered Requirements? But they are not typical "requirements" like education/experience; they are job demands. Could be placed under Requirements as well, but we might create a separate section? Not allowed headings besides those eight. So we must fit them into one of those headings. Perhaps we can put Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements under Requirements heading as additional bullet points. Or we could put them under Qualifications? But Qualifications is more about qualifications like education, experience, skills. The spec says we should prefer a few substantive sections over many thin ones. So we could combine all non-responsibility content under Requirements and Qualifications and Skills as needed. We have three headings: Requirements, Qualifications, Skills. We need to decide what goes where. Maybe: - About the role: intro paragraph. - Responsibilities: list of duties. - Requirements: education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding). - Qualifications: knowledge/ability/skills list (abilities to assemble data, work under pressure, etc.) plus maybe Complexity? But Complexity is about ability to perform complex work; could be under Qualifications. - Skills: strong knowledge of accounting principles, computer skills, familiarity with Great Plains/FRx, plus maybe Special Requirements (ability to work effectively with diverse community). Physical Demands, Work Environment, Mental Demands could be under Requirements? But they are not typical requirements; but we could include them under Requirements as well. But we must not create headings with filler text. All content must be preserved. Let's try to allocate: About the role: intro paragraph (one
). Responsibilities:
- for each duty (including "Perform other duties as assigned and/or requested."). Requirements: education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding). Also maybe Physical Demands, Work Environment, Mental Demands? Those are not exactly requirements but could be considered job requirements. However they are descriptive; we could put them under Requirements as well, but they'd be long paragraphs. Might be okay. Qualifications: Knowledge/Ability/Skills list (abilities to assemble data, work under pressure, prepare reports, conduct presentations, work with all levels, develop relationships, work independently, strong knowledge of accounting principles, strong computer skills including MS Excel, Word, PowerPoint and Access, familiarity with Great Plains and FRx software, preferred). Actually some of those overlap with Skills heading. But we need to decide. Skills: maybe we can put the specific technical skills: Strong computer skills including MS Excel, Word, PowerPoint and Access. Familiarity with Great Plains and FRx software, preferred. Also maybe Strong knowledge of accounting principles, applicable rules, laws, and other regulations. That could be skills. But we have duplication. Let's think: The posting has a "Knowledge/Ability/Skills" bullet list that includes many items: Ability to assemble, analyze, and evaluate accounting and financial data. Ability to work under pressure and adhere to strict deadlines. Ability to prepare clear, concise, and appropriate oral and written reports. Ability to conduct professional presentations. Ability to work with all levels of personnel. Ability to develop strong working relationships with others. Ability to work independently with minimal support and supervision. Strong knowledge of accounting principles, applicable rules, laws, and other regulations. Strong computer skills including MS Excel, Word, PowerPoint and Access. Familiarity with Great Plains and FRx software, preferred. Thus that list is a mix of abilities and knowledge. Could be placed under Skills heading. Then we have Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements. Those could be placed under Requirements heading as they are job demands/requirements. Education/Experience could be under Qualifications heading? But Qualifications heading is also allowed. However we need to avoid thin sections. Perhaps we can combine Education/Experience under Requirements as well, and put the knowledge/abilities under Skills. Then we have only About the role, Responsibilities, Requirements, Skills. That's four sections. Let's see if we can fit all content: About the role: intro paragraph. Responsibilities: list of duties. Requirements: includes education, experience, previous experience, preferred (grant/restricted accounting, NIH, federal funding), plus Complexity, Physical Demands, Work Environment, Mental Demands, Special Requirements. Skills: includes the Knowledge/Ability/Skills list (abilities to assemble data, work under pressure, prepare reports, conduct presentations, work with all levels, develop relationships, work independently, strong knowledge of accounting principles, strong computer skills including MS Excel, Word, PowerPoint and Access, familiarity with Great Plains and FRx software, preferred). Check for duplication: Strong knowledge of accounting principles appears both in Requirements (maybe we didn't include) and Skills list. In our plan, we put it in Skills list only.