Senior Grant Finance Specialist

About the role

The position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, financial and progress reporting, Training, and various PS and E-Civis functions and procedures. Establishes and maintains strong relationships with both internal and external departments/agencies, federal government offices, and non-profit agencies.

Responsibilities

• Serves as a subject matter expert on federal regulations governing grants and 2CRF200 Subpart F Single Audit Requirements
• Compiles information and completes progress reports for grants managed by OFM
• Reviews grant financial reports for City/County agencies, including grant funded and match expenditures
• Ensures that reports are accurate and reflect what is posted to the G/L
• Directs and oversees agency budget modifications and process/submit grant amendments to funders
• Reviews and approves grant projects and grant budgets in PeopleSoft grants module and E-Civis
• Makes sure grant expenditures are spent, reimbursed, and reconciled before the end of the grant period
• Monitors, tracks, and projects grant expenditures to ensure all grant funds are used appropriately
• Monitors agency finance staff regarding proper expenditure of grant funds; for compliance and allowable expenses
• Coordinates with agencies to submit journal entries to correct expense and revenue posting errors
• Alerts agencies when grant spending is off track for completing the project on time
• Facilitates grant close out process in E- Civis & PeopleSoft Grants
• Coordinates with agencies to complete closeout related tasks
• Reviews/processes reimbursement requests from subrecipients and performs federal and state draw down of funds for grant reimbursement as necessary for OFM Grants and City/County agencies as needed
• Troubleshoots and resolves grants module and E-Civis issues for agencies specific to grant budgets, billing, errors, and proposals
• Directs proposal development activities for grant specialists
• Reviews and guides budget development for grant proposals
• Affirms if budget is reasonable and necessary for the project, does not supplant local funding, and that calculations are accurate
• Serves as liaison with government, foundations, and corporate funding sources
• Develops and maintains various forms, templates, and processes to facilitate grant proposal and grants management processes between OFM and agencies
• Aids in the development and delivery of all grants related training including the PeopleSoft grant module, E-Civis, general grant management, grant writing, single audit, subrecipient monitoring, etc.
• Creates, maintains, and updates training materials, grants manual, software job aids, and presentations for grant training
• Trains, coordinates, and/or reviews work of grant specialists
• Acts as grants advisor with agency finance staff and OFM budget analysts

Qualifications

• Bachelor’s Degree in Finance or related field
• Four (4) years of prior grant experience can substitute for formal education
• Three (3) years of grants management and/or grant writing experience
• Knowledge and experience in understanding and applying general accounting procedures as well as working knowledge of Uniform Grant Guidance
• Knowledge and experience working with various computer accounting system software and databases are a must
• Ability to coordinate multiple tasks and set priorities
• Effective communication skills in all formats (verbally and written)
• Ability to meet strict deadlines while coordinating a variety of projects simultaneously
• Self-starter and able to work independently
• Able to resolve issues and systematically researches problems to dig deeper to uncover relevant information as well as find efficiencies in processes
• Understand cause and effect relationships and thoroughly evaluates complex situations to develop solutions
• Evaluates situations from several angles to select best option or direction
• Willing to invest time and effort in developing individual relationships and networks to facilitate job performance
• Ability to identify a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods
• Ensures expenses and revenues are recognized, accurate, comply with grant regulations, and are within the approved budget
• Strong time management and ability to prioritize the most pressing or important tasks
• Comfortable with hosting training sessions with individuals or in groups

Preferred Job Requirements and Qualifications

• Prior supervisory experience is desired
• Five (5) years Federal and State grants management experience preferred
• Experience writing Federal grant proposals