Senior Grant Compliance Manager

About the role

YWCA Seattle | King | Snohomish is seeking a strategic and experienced Senior Grant Compliance Manager to lead and elevate our grant compliance function. This is more than a compliance role. It is an opportunity to build, modernize, and strengthen a critical organizational function that supports millions of dollars in public and private grant funding each year.

Responsibilities

• Lead and continuously improve YWCA's organization-wide grant compliance program
• Develop long-term strategies that strengthen compliance infrastructure while supporting organizational growth
• Serve as the organization's subject matter expert on federal, state, local, and private grant compliance requirements
• Build collaborative partnerships across Finance, Programs, Development, and Executive Leadership to promote organizational accountability and compliance
• Maintain accurate and organized grant files and supporting documentation
• Support annual audits and monitoring visits related to grant-funded programs
• Collaborate with Finance and Program Departments to ensure grant expenditures are allowable, allocable, reasonable, and properly documented
• Review financial reports, budgets, and supporting documentation for compliance with funding requirements
• Avoid fraud, waste, and abuse in grant-funded programs
• Monitor grant-funded programs to ensure compliance with grant agreements, funding regulations, and organizational policies
• Conduct periodic internal compliance reviews and risk assessments
• Identify potential compliance issues and recommend corrective actions
• Manage Single Audit requirements and complete PBC schedules and supporting documentation
• Process and prepare timely grant reports for funders
• Coordinate and prepare timely grant reports for funders, including financial and programmatic reporting
• Prepare documentation and responses for grantor inquiries and site visits
• Manage and oversee grant billing staff and/or direct preparation of grant billings
• Evaluate current grant administration practices and identify opportunities for modernization
• Design scalable workflows, templates, policies, and procedures that improve efficiency and reduce organizational risk
• Develop internal controls that strengthen compliance while supporting operational effectiveness
• Partner with Finance and Program Leadership to streamline grant management processes from award through closeout
• Champion continuous improvement by identifying opportunities to leverage technology, automation, and reporting tools
• Investigate compliance concerns and coordinate corrective action plans as necessary
• Support organizational readiness for audits, monitoring reviews, and regulatory inspections

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, Nonprofit Management, or a related field required
• Master's degree preferred
• Minimum of 5-7 years of progressively responsible experience in grant management, compliance, auditing, or nonprofit administration
• Experience managing federal, state, and private foundation grants
• Knowledge of nonprofit accounting principles and grant regulations
• Experience with Uniform Guidance (2 CFR Part 200)
• Preferred qualifications include Certified Grants Management Specialist (CGMS) or similar professional certification, Certified Public Accountant (CPA) license, and experience with federal grant compliance and Single Audit requirements

Skills and Abilities

• Strong understanding of grant compliance requirements and nonprofit regulations
• Excellent analytical, organizational, and problem-solving skills
• Ability to interpret complex grant agreements and regulatory requirements
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite, grant management tools, and Accounting ERP software
• Ability to manage multiple priorities and meet strict deadlines
• Strong attention to detail and commitment to accuracy
• Build and maintain trusted partnerships across departments, serving as a collaborative compliance resource
• Translate complex regulatory requirements, grant conditions, and compliance obligations into clear, accessible language tailored to diverse audiences ranging from program staff to senior leadership and external auditors

Physical Demands

• All positions at YWCA Seattle | King | Snohomish are exposed to clients who have experienced or are experiencing trauma in various forms including but not limited to domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma.
• Continuously communicates and exchanges information through speaking, listening, reading, and writing with employees, leadership, funding agencies, auditors, community partners, and other stakeholders
• Continuously uses a computer, keyboard, mouse, telephone, and other office equipment to prepare reports, analyze financial data, review documentation, and communicate electronically
• Frequently sits for extended periods while performing computer-based work, with the ability to alternate between sitting and standing as needed
• Frequently reviews detailed financial records, grant documentation, contracts, and compliance materials requiring sustained concentration and attention to detail
• Frequently repetitive hand, wrist, and finger movements while typing, writing, and operating office equipment
• Occasionally stands, walks, bends, reaches, stoops, kneels, or climbs while retrieving files, attending meetings, or moving throughout office locations
• Occasionally lifts, carries, pushes, or pulls office supplies, files, or equipment weighing up to 20 pounds
• Occasionally travels locally to YWCA offices, program sites, funder meetings, trainings, conferences, monitoring visits, or audit-related activities
• Frequently manages multiple priorities, deadlines, and interruptions while maintaining professionalism, sound judgment, and confidentiality
• Continuously maintains the ability to work independently and collaboratively in a remote and hybrid work environment