Senior Grant Administrator

Responsibilities

• This position requires a firm understanding of grant finances, policies and procedures.
• The incumbent must take on full responsibility meet broad metrics for their portfolio in order for the department meet its goals.
• Communicate, in a timely manner, any anticipated issues, road-blocks, problems, etc. related to Uniform Guidance, university policies.
• Be prepared to demonstrate independent thinking to find solutions to previously unmet or less familiar situations.
• Active Award Monitoring:
  • Provide expert, efficient and effective monitoring for active awards to faculty and administrators.
  • Support faculty with tracking of report due dates and preparation of annual and final reports.
  • Provide regular periodic reports to all PI’s to apprise the PI of the financial status of their sponsored award portfolio.
  • Advises and ensures adherence to all federal, university and departmental guidelines, policies, and procedures.
  • Be familiar with the grants and PI’s assigned to your portfolio.
  • Utilize tools and resources to actively manage the entire portfolio assigned to you.
• Good math skills are a must.
• The experienced candidate must have good facility & aptitude with excel and understand post-award grants budgeting.
• Performs calculations regularly for salary distributions and post-award management.
• Support faculty and fellows with the development, review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry.
• Develop grant budgets and lend expertise to refine budget justifications and various components of an application.
• Review and format proposal documents to ensure compliance with sponsor guidelines and maximize the proposal’s impact.
• Able to navigate various proposal application processes & electronic proposal systems.
• Liaise with other departments/schools/universities to obtain required application documents for collaborative proposals/sub-awards.
• Work with administrative offices on award acceptance and project account set up including sub-awards.
• Establish new awards and sub-projects, with correct budgets and documentation.
• Obtain sponsor approvals for no cost extensions, re-budgeting, and carry over requests.
• Ensure possible/actual restrictions (human subject, animals, compliance, etc.) are resolved in a timely manner.
• Maintain records in accordance with internal procedures in an organized and transparent manner.
• Maintain records in accordance with internal procedures in an organized and transparent manner.
• Use shared resources/files/folders to ensure precision and consistency.
• Actively collaborate to create and maintain shared tools and files.
• Update shared files.
• Ensure the accuracy and timeliness of grant-related invoicing, expenditures, payments, requisitions, purchase orders, etc.
• Comply with rules & regulations of the University, sponsors, agreement terms, etc. in all areas of expenditures, effort, transactions, equipment, etc.

Qualifications

• Bachelor’s degree or equivalent in work experience plus four years of related work experience.
• Grants Management certification desirable.
• Knowledge of Columbia University account management system (ARC) is a plus.
• Experience with managing federal and private grants and clinical trials and in an academic healthcare environment preferred.