Senior Finance Operations Associate

Job Duties

• Performs key financial functions for Graduate Medical Education (GME), including monitoring the operating budget, conducting financial analyses, preparing financial reports, and completing reconciliations.
• Enters and maintains monthly forecasting data, monitors and accounts for variances between actuals and budget within Workday Adaptive and Power BI, and supports ongoing financial oversight and reporting for GME operations.
• Provides monthly and ad hoc reports for GME leadership to provide oversight of affiliate stipend use, grant funds utilization and central operations financial management.
• Provides monthly reporting to departments regarding grant funds use and affiliate billing across the College.
• Conducts annual Full-Time Equivalent (FTE) allocation process with programs and partner institutions.
• Manages state grant funds and provides financial support for associated annual applications and required reporting processes. Monitors fund utilization and communicates regularly with departments regarding under- and over-utilization trends, budget variances, and corrective actions to support compliance and effective financial management.
• Supports departments on new applications for Texas Higher Education Coordinator Board (THECB) grants.
• Maintains vendor contracts; updates annual contracts with departments and partner institutions.
• Completes approvals in purchasing and expense management. Prepares monthly reports documenting budgeted to actual FTE utilization to GME leadership.
• Develops, maintains and communicates policies and procedures in support of GME Finance operations.
• Develops and ensures program compliance with GME billing and tracking policies and procedures.
• Performs ongoing analysis to implement strategic initiatives; including financial and sensitivity analysis regarding cost-saving measures and revenue-generating activities.
• Utilizes and manages multiple technology platforms, including SAP S/4HANA, Power BI, Workday Adaptive Planning, and the Electronic Residency Management System (MedHub).

Minimum Qualifications

• Bachelor's degree.
• Four years of relevant experience.

Preferred Qualifications and Skills

• Master's degree in a directly related degree and two years of relevant experience may also be considered.
• Advanced skills in Excel are essential to this role.
• Experience in an academic setting.
• Experience in cost analysis and oversight of Full-Time Equivalent (FTE) and effort allocations.
• Experience in SAP S4 Hana and Workday Adaptive.
• Outstanding interpersonal skills including the ability to work on a team as well as multiple levels of stakeholders across the college and affiliate hospitals.
• Excellent oral and written communication skills.
• Strong organizational skills and efficiency, with strong attention to detail.
• Commitment to excellence in customer service.