Senior Facilities Specialist

Key Responsibilities

• Coordinating required maintenance and repair of clinic sites, including building and grounds maintenance and space management.
• Translating strategic decisions into facility-level operational plans and managing the planning and execution of facility initiatives.
• Overseeing facility projects such as major capital improvements, clinic upgrades, and remodel projects.
• Managing third-party contractors and vendors, nurturing strong internal and external stakeholder relationships.
• Supporting and leading the implementation of our new Maintenance Management System roll out.
• Performing monthly "Facility Audits" to identify and resolve deficiencies, ensuring clinics are held to standards of excellence.
• Developing and maintaining pipeline tracking tools and implementing project governance processes and performance metrics.
• Presenting project status, project lists, and recommendations to the Senior Management Team.
• Monitoring project scope, timelines, and costs while identifying and mitigating risks and challenges.

Qualifications

• Education: BS/BA in Facility Management, Business Administration, Engineering, or a related field.
• Experience: Minimum of 2-5 years of experience in facilities or program management, preferably in high-growth multi-site healthcare or retail settings.
• Technical Proficiency: Strong skills in Microsoft Office and experience with work-order systems (i.e., Service Channel preferred) and pipeline tracking tools (Smartsheet).
• Communication: Strong verbal and written communication abilities with a positive, service-focused attitude.
• Analytical Skills: Strong problem-solving, planning, and organizational skills with the ability to read architectural drawings and lease documents.
• Adaptability: Comfort working in a fast-paced environment with shifting priorities and the ability to work independently as a self-starter.