Senior Facilities + Projects Administrator
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use appropriate headings based on content. We have "About Chelsea Piers" maybe as "About the role"? Actually "About Chelsea Piers" is company overview; could be "About the role"? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should map sections accordingly.
We have:
- About Chelsea Piers (company overview) -> could be "About the role"? But maybe better to use "About the role" heading and include that paragraph.
- About The Opportunity -> could be part of responsibilities? Actually it's description of role. Could be included under "About the role" as well.
But we need to avoid duplication. Perhaps combine both paragraphs under "About the role". Then responsibilities list under Responsibilities
. Qualifications under Qualifications
. Benefits under Benefits
.
We must not repeat job title as heading. No Job ID.
We must preserve all substantive information. Remove boilerplate: cookie/navigation/legal/EEO etc. There's none.
We need to use - for any list of duties/requirements/benefits. So responsibilities list: bullet points from "As the Senior Facilities + Projects Administrator, you will be expected to:" then list items.
Qualifications list: bullet points from "Qualifications" paragraph lines.
Benefits list: bullet points from benefits sentence.
We need to keep prose in
for non-list content.
Let's extract.
Company overview paragraph: "At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences."
Opportunity paragraph: "Chelsea Piers is looking for an experienced facilities professional to be the operational backbone of our complex. You’ll work directly with our VP of Operations and SVP/General Manager, managing the vendors, contracts, systems, and paperwork that keep a 28-acre sports and entertainment campus running. You’ll also own our Emergency Action Plan. This role is for someone who knows buildings: you can look at an equipment nameplate, talk shop with an engineer or mechanical contractor, and know whether a proposal makes sense."
We can combine into one
maybe two paragraphs.
Responsibilities list items:
- Facilities + Vendor Management
- Source equipment, parts, and materials, including building-system components such as HVAC, electrical, and plumbing, working with the engineering team to identify the correct specs.
- Solicit and level contractor and vendor bids, reviewing proposals line by line for scope, pricing, and completeness, and make recommendations to leadership.
- Negotiate pricing, terms, and lead times with suppliers and contractors.
- Serve as the primary point of contact for building-system vendors and service contractors; coordinate service calls, site access, and follow-up.
- Partner with the engineering team on equipment issues, repairs, and preventive maintenance priorities.
- Oversee the MaintainX work order system, making sure requests are organized, prioritized, and completed on time.
- Build and maintain relationships with vendors, contractors, and equipment suppliers to ensure prompt, cost-effective service.
- Projects + Budgets
- Support capital projects and equipment replacements, coordinating procurement, submittals, and change orders with contractors and the engineering team.
- Track spending against project and operating budgets and report status to leadership.
- Life Safety + Compliance
- Own the complex’s Emergency Action Plan: write and maintain the plan, develop training procedures, and conduct staff trainings and drills.
- Work with the Fire Safety Director on life-safety responsibilities and emergency preparedness across the complex.
- Track inspections, permits, and regulatory deadlines, making sure the complex stays compliant.
- Maintain Certificates of Insurance for all vendors, contractors, and tenants.
- Administration + Reporting
- Process invoices and issue Purchase Orders.
- Administer the monthly tenant sundry report and deliver it to the Controller for invoicing.
- Manage departmental correspondence with venue, tenant, vendor, and client contacts, as well as filing, document distribution, and contact lists.
- Create and track project and operational task lists, following up to ensure completion.
- Keep stakeholders informed on current and upcoming projects on behalf of the VP and SVP.
- Maintain industry affiliations and memberships.
- Back up the Parking Manager during vacations or extended leave, including audits and tag device issuance.
- Handle special projects and research as needed.
We could keep the subheadings as part of list items? The instruction: use
- for any list of duties/requirements/benefits. It didn't forbid having subheadings inside li? Probably better to keep each duty as li, maybe we can include the bold headings inside li as plain text.
Qualifications list:
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety), enough to source parts, read spec sheets, and evaluate contractor proposals.
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with emergency action or fire safety plans, including staff training, is a plus.
- You’ll be expected to take ownership of our EAP.
- FDNY Fire and Life Safety Director (F-89) certification, prior FSD/EAP experience, or interest in pursuing F-89 certification is a plus.
- Experience with a CMMS (MaintainX or similar), plus strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Note: The line "This description constitutes a general list of job duties, however duties may be added, lifted, or changed at any time" is boilerplate? It's a disclaimer; maybe we should remove as it's not substantive? It's about duties may change; could be considered boilerplate. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This line is a disclaimer about duties may change; might be considered boilerplate. Safer to remove.
Benefits list:
- medical, dental, and vision insurance
- 401(k) matching
- paid time off
- transportation benefits
- tuition assistance
- a complimentary membership to Chelsea Piers Fitness
- other exciting venue benefits at Chelsea Piers
We need to output HTML fragment only.
Structure:
About the role
At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.
Chelsea Piers is looking for an experienced facilities professional to be the operational backbone of our complex. You’ll work directly with our VP of Operations and SVP/General Manager, managing the vendors, contracts, systems, and paperwork that keep a 28-acre sports and entertainment campus running. You’ll also own our Emergency Action Plan. This role is for someone who knows buildings: you can look at an equipment nameplate, talk shop with an engineer or mechanical contractor, and know whether a proposal makes sense.
Responsibilities
- Facilities + Vendor Management: Source equipment, parts, and materials, including building-system components such as HVAC, electrical, and plumbing, working with the engineering team to identify the correct specs.
- Solicit and level contractor and vendor bids, reviewing proposals line by line for scope, pricing, and completeness, and make recommendations to leadership.
- Negotiate pricing, terms, and lead times with suppliers and contractors.
- Serve as the primary point of contact for building-system vendors and service contractors; coordinate service calls, site access, and follow-up.
- Partner with the engineering team on equipment issues, repairs, and preventive maintenance priorities.
- Oversee the MaintainX work order system, making sure requests are organized, prioritized, and completed on time.
- Build and maintain relationships with vendors, contractors, and equipment suppliers to ensure prompt, cost-effective service.
- Projects + Budgets: Support capital projects and equipment replacements, coordinating procurement, submittals, and change orders with contractors and the engineering team.
- Track spending against project and operating budgets and report status to leadership.
- Life Safety + Compliance: Own the complex’s Emergency Action Plan: write and maintain the plan, develop training procedures, and conduct staff trainings and drills.
- Work with the Fire Safety Director on life-safety responsibilities and emergency preparedness across the complex.
- Track inspections, permits, and regulatory deadlines, making sure the complex stays compliant.
- Maintain Certificates of Insurance for all vendors, contractors, and tenants.
- Administration + Reporting: Process invoices and issue Purchase Orders.
- Administer the monthly tenant sundry report and deliver it to the Controller for invoicing.
- Manage departmental correspondence with venue, tenant, vendor, and client contacts, as well as filing, document distribution, and contact lists.
- Create and track project and operational task lists, following up to ensure completion.
- Keep stakeholders informed on current and upcoming projects on behalf of the VP and SVP.
- Maintain industry affiliations and memberships.
- Back up the Parking Manager during vacations or extended leave, including audits and tag device issuance.
- Handle special projects and research as needed.
Qualifications
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety), enough to source parts, read spec sheets, and evaluate contractor proposals.
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with emergency action or fire safety plans, including staff training, is a plus.
- You’ll be expected to take ownership of our EAP.
- FDNY Fire and Life Safety Director (F-89) certification, prior FSD/EAP experience, or interest in pursuing F-89 certification is a plus.
- Experience with a CMMS (MaintainX or similar), plus strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Benef
Responsibilities
. Qualifications underQualifications
. Benefits underBenefits
. We must not repeat job title as heading. No Job ID. We must preserve all substantive information. Remove boilerplate: cookie/navigation/legal/EEO etc. There's none. We need to use- for any list of duties/requirements/benefits. So responsibilities list: bullet points from "As the Senior Facilities + Projects Administrator, you will be expected to:" then list items.
Qualifications list: bullet points from "Qualifications" paragraph lines.
Benefits list: bullet points from benefits sentence.
We need to keep prose in
for non-list content. Let's extract. Company overview paragraph: "At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences." Opportunity paragraph: "Chelsea Piers is looking for an experienced facilities professional to be the operational backbone of our complex. You’ll work directly with our VP of Operations and SVP/General Manager, managing the vendors, contracts, systems, and paperwork that keep a 28-acre sports and entertainment campus running. You’ll also own our Emergency Action Plan. This role is for someone who knows buildings: you can look at an equipment nameplate, talk shop with an engineer or mechanical contractor, and know whether a proposal makes sense." We can combine into one
maybe two paragraphs. Responsibilities list items: - Facilities + Vendor Management - Source equipment, parts, and materials, including building-system components such as HVAC, electrical, and plumbing, working with the engineering team to identify the correct specs. - Solicit and level contractor and vendor bids, reviewing proposals line by line for scope, pricing, and completeness, and make recommendations to leadership. - Negotiate pricing, terms, and lead times with suppliers and contractors. - Serve as the primary point of contact for building-system vendors and service contractors; coordinate service calls, site access, and follow-up. - Partner with the engineering team on equipment issues, repairs, and preventive maintenance priorities. - Oversee the MaintainX work order system, making sure requests are organized, prioritized, and completed on time. - Build and maintain relationships with vendors, contractors, and equipment suppliers to ensure prompt, cost-effective service. - Projects + Budgets - Support capital projects and equipment replacements, coordinating procurement, submittals, and change orders with contractors and the engineering team. - Track spending against project and operating budgets and report status to leadership. - Life Safety + Compliance - Own the complex’s Emergency Action Plan: write and maintain the plan, develop training procedures, and conduct staff trainings and drills. - Work with the Fire Safety Director on life-safety responsibilities and emergency preparedness across the complex. - Track inspections, permits, and regulatory deadlines, making sure the complex stays compliant. - Maintain Certificates of Insurance for all vendors, contractors, and tenants. - Administration + Reporting - Process invoices and issue Purchase Orders. - Administer the monthly tenant sundry report and deliver it to the Controller for invoicing. - Manage departmental correspondence with venue, tenant, vendor, and client contacts, as well as filing, document distribution, and contact lists. - Create and track project and operational task lists, following up to ensure completion. - Keep stakeholders informed on current and upcoming projects on behalf of the VP and SVP. - Maintain industry affiliations and memberships. - Back up the Parking Manager during vacations or extended leave, including audits and tag device issuance. - Handle special projects and research as needed. We could keep the subheadings as part of list items? The instruction: use
- for any list of duties/requirements/benefits. It didn't forbid having subheadings inside li? Probably better to keep each duty as li, maybe we can include the bold headings inside li as plain text.
Qualifications list:
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety), enough to source parts, read spec sheets, and evaluate contractor proposals.
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with emergency action or fire safety plans, including staff training, is a plus.
- You’ll be expected to take ownership of our EAP.
- FDNY Fire and Life Safety Director (F-89) certification, prior FSD/EAP experience, or interest in pursuing F-89 certification is a plus.
- Experience with a CMMS (MaintainX or similar), plus strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Note: The line "This description constitutes a general list of job duties, however duties may be added, lifted, or changed at any time" is boilerplate? It's a disclaimer; maybe we should remove as it's not substantive? It's about duties may change; could be considered boilerplate. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This line is a disclaimer about duties may change; might be considered boilerplate. Safer to remove.
Benefits list:
- medical, dental, and vision insurance
- 401(k) matching
- paid time off
- transportation benefits
- tuition assistance
- a complimentary membership to Chelsea Piers Fitness
- other exciting venue benefits at Chelsea Piers
We need to output HTML fragment only.
Structure:
About the role
At Chelsea Piers you will find colleagues who are passionate about what we do. Careers at Chelsea Piers offer proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.
Chelsea Piers is looking for an experienced facilities professional to be the operational backbone of our complex. You’ll work directly with our VP of Operations and SVP/General Manager, managing the vendors, contracts, systems, and paperwork that keep a 28-acre sports and entertainment campus running. You’ll also own our Emergency Action Plan. This role is for someone who knows buildings: you can look at an equipment nameplate, talk shop with an engineer or mechanical contractor, and know whether a proposal makes sense.
Responsibilities
- Facilities + Vendor Management: Source equipment, parts, and materials, including building-system components such as HVAC, electrical, and plumbing, working with the engineering team to identify the correct specs.
- Solicit and level contractor and vendor bids, reviewing proposals line by line for scope, pricing, and completeness, and make recommendations to leadership.
- Negotiate pricing, terms, and lead times with suppliers and contractors.
- Serve as the primary point of contact for building-system vendors and service contractors; coordinate service calls, site access, and follow-up.
- Partner with the engineering team on equipment issues, repairs, and preventive maintenance priorities.
- Oversee the MaintainX work order system, making sure requests are organized, prioritized, and completed on time.
- Build and maintain relationships with vendors, contractors, and equipment suppliers to ensure prompt, cost-effective service.
- Projects + Budgets: Support capital projects and equipment replacements, coordinating procurement, submittals, and change orders with contractors and the engineering team.
- Track spending against project and operating budgets and report status to leadership.
- Life Safety + Compliance: Own the complex’s Emergency Action Plan: write and maintain the plan, develop training procedures, and conduct staff trainings and drills.
- Work with the Fire Safety Director on life-safety responsibilities and emergency preparedness across the complex.
- Track inspections, permits, and regulatory deadlines, making sure the complex stays compliant.
- Maintain Certificates of Insurance for all vendors, contractors, and tenants.
- Administration + Reporting: Process invoices and issue Purchase Orders.
- Administer the monthly tenant sundry report and deliver it to the Controller for invoicing.
- Manage departmental correspondence with venue, tenant, vendor, and client contacts, as well as filing, document distribution, and contact lists.
- Create and track project and operational task lists, following up to ensure completion.
- Keep stakeholders informed on current and upcoming projects on behalf of the VP and SVP.
- Maintain industry affiliations and memberships.
- Back up the Parking Manager during vacations or extended leave, including audits and tag device issuance.
- Handle special projects and research as needed.
Qualifications
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety), enough to source parts, read spec sheets, and evaluate contractor proposals.
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with emergency action or fire safety plans, including staff training, is a plus.
- You’ll be expected to take ownership of our EAP.
- FDNY Fire and Life Safety Director (F-89) certification, prior FSD/EAP experience, or interest in pursuing F-89 certification is a plus.
- Experience with a CMMS (MaintainX or similar), plus strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Benef
- for any list of duties/requirements/benefits. It didn't forbid having subheadings inside li? Probably better to keep each duty as li, maybe we can include the bold headings inside li as plain text.
Qualifications list:
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety), enough to source parts, read spec sheets, and evaluate contractor proposals.
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with emergency action or fire safety plans, including staff training, is a plus.
- You’ll be expected to take ownership of our EAP.
- FDNY Fire and Life Safety Director (F-89) certification, prior FSD/EAP experience, or interest in pursuing F-89 certification is a plus.
- Experience with a CMMS (MaintainX or similar), plus strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Note: The line "This description constitutes a general list of job duties, however duties may be added, lifted, or changed at any time" is boilerplate? It's a disclaimer; maybe we should remove as it's not substantive? It's about duties may change; could be considered boilerplate. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This line is a disclaimer about duties may change; might be considered boilerplate. Safer to remove.
Benefits list:
- medical, dental, and vision insurance
- 401(k) matching
- paid time off
- transportation benefits
- tuition assistance
- a complimentary membership to Chelsea Piers Fitness
- other exciting venue benefits at Chelsea Piers
We need to output HTML fragment only.
Structure: