SENIOR FACILITIES OFFICER – FIXED TERM CONTRACT

About the role

The Senior Facilities Officer supports the effective management of the Commission’s facilities, fleet, and physical assets, ensuring safe, efficient, and reliable operations. Reporting to the Facilities Manager, the role coordinates maintenance and support services, supervises assigned personnel, monitors contractors, maintains asset and fleet records, and supports compliance with safety, regulatory, and organisational requirements.

Joining the FSC offers the opportunity to contribute to meaningful work that supports confidence, integrity and stability in Jamaica’s financial services sector. As part of a respected regulatory institution, you will help strengthen service delivery, support continuous improvement and contribute to work that makes a national impact.

Responsibilities

• Coordinate facilities operations, maintenance, and critical building systems to ensure safe, reliable, and efficient operations.
• Manage fleet operations, including servicing, licensing, insurance, utilisation, fuel, repairs, and accident reporting.
• Maintain fixed asset records and coordinate asset verification, tagging, movement, repairs, replacement, and disposal.
• Monitor contractors and service providers to ensure quality, safety, timely delivery, and contractual compliance.
• Coordinate facilities procurement, inventory, requisitions, and verification of goods and services.
• Ensure compliance with occupational health and safety, environmental, emergency preparedness, and workplace inspection requirements; coordinate inspections and corrective actions.
• Support facilities security, including access control, CCTV, lighting, perimeter systems, and incident response.
• Monitor facilities expenditure, verify invoices, support budgeting, and identify cost-saving opportunities.
• Support the planning and implementation of facilities improvement and capital projects, coordinating contractors, consultants, and internal stakeholders.
• Monitor project timelines, budgets, risks, milestones, and deliverables, and prepare progress reports and recommendations.
• Maintain accurate facilities, fleet, asset, contractor, project, and compliance records and prepare management reports.
• Monitor facilities-related risks and recommend appropriate mitigation measures and operational improvements.
• Recommend policy, process, and procedural improvements to strengthen governance, efficiency, compliance, and service delivery.
• Prepare reports and briefing materials for Senior Management and Board Committees, as required.
• Maintain appropriate documentation to support governance, accountability, and management oversight.

Qualifications

• Bachelor’s Degree in Facilities Management, Engineering, Construction Management, Property Management, Business Administration, or a related discipline.
• Professional certification in Facilities Management, Project Management, Occupational Safety and Health, Asset Management, Building Services, or Fleet Management is an asset.
• At least five (5) years’ relevant experience in similar position or relevant field.
• Experience in contractor, maintenance, fleet, and fixed asset management is an asset.
• Proficiency in digital and emerging technologies, including AI, with an understanding of cybersecurity and information security considerations.

Skills

• Experience in facilities operations and team leadership.
• Knowledge of maintenance, fleet, and asset management.
• Strong planning, coordination, decision‑making, and problem‑solving skills.
• Ability to manage contractors, service providers, and internal teams.
• Knowledge of health and safety, risk management, and compliance.
• Strong communication, stakeholder management, and reporting skills.
• Ability to manage competing priorities and maintain service continuity.
• Focus on cost efficiency, service quality, and continuous improvement.
• Dependable, responsive, and professional.