Senior Executive Recruiting Coordinator

About the role

We are seeking a highly organized and detail-oriented individual to join our dynamic team as a Senior Scheduling Coordinator. This role will play a critical part in supporting our executive hiring efforts, ensuring seamless coordination of interviews across various time zones and locations.

Responsibilities

• Own the full scheduling lifecycle for all Director-level and above interviews, including complex virtual loops across multiple time zones, ensuring every touchpoint is coordinated with speed and accuracy
• Manage all logistical details for in-person interview days, including space reservations, AV setup, candidate communications, guest access coordination, and any hospitality needs
• Act as the main point of contact for executive candidates throughout the scheduling and interview process, providing timely, professional, and warm communication at every stage
• Contribute to a positive and professional office environment through your daily presence and team-first attitude

Requirements

• 3+ years of experience in recruiting operations, recruiting coordination, executive coordination, or a comparable high-volume scheduling role, ideally supporting senior stakeholders
• Hands-on operations experience is required — this role owns real operational scope, not just recruiting logistics
• Exceptional organizational skills and attention to detail, with the ability to manage multiple active interview processes simultaneously without details falling through the cracks
• Comfort with ambiguity — able to take an unformed or evolving ask and run with it without needing a lot of hand-holding
• Strong communication skills, both written and verbal, with a professional and approachable presence in all interactions
• Proactive, solutions-oriented mindset and the ability to work with a high degree of autonomy
• Flexibility to occasionally adjust availability based on candidate time zones or urgent scheduling needs
• Curiosity around AI and willingness to test use cases for AI to increase efficiency and productivity
• Proficiency with modern scheduling and ATS tools (experience with Ashby is a huge plus!)

Qualifications

• Experience with modern scheduling and ATS tools (experience with Ashby is a huge plus!)

Skills

• Experience with modern scheduling and ATS tools (experience with Ashby is a huge plus!)

Benefits

• Comprehensive health coverage
• Unlimited PTO
• Plus extra fun perks!

Pay and Benefits

• The estimated starting base salary range for this role is $110,000–$120,000 plus a generous pre-IPO equity package

Schedule

This role is hybrid, based out of our San Francisco Headquarters, located in the beautiful Presidio. For a few of our roles we prioritize in-person collaboration at one of our office locations. Most of our teammates are distributed throughout the globe. Please review the role description and discuss with your recruiter for more details on location!