Senior Executive Assistant to the CEO

Description

This role supports the CEO /Founder directly, handling calendar management, executive meetings, communications, and various errands. It requires managing multiple competing priorities, handling confidential information, and adapting quickly in a fast-paced environment.

Why SendCutSend?

SendCutSend is an on-demand manufacturing company focusing on custom sheet metal and CNC machining. The company operates in multiple states and values collaborative, innovative, and detail-oriented employees. The role offers growth opportunities within a fast-scaling industry.

What You’ll Do

• Manage the CEO's calendar with sound judgment and authority
• Coordinate all aspects of executive meetings
• Prepare agendas, meeting notes, and follow-up action items
• Monitor commitments, deadlines, and deliverables
• Book flights, hotels, and ground transportation
• Handle purchasing and errands
• Coordinate leadership meetings, company events, and executive offsites
• Track strategic initiatives and cross-functional projects
• Conduct research and prepare summaries for CEO and executive decision-making
• Improve administrative processes and help create organizational efficiencies
• Perform other duties and special projects as assigned

Minimum Qualifications

• 3+ years of experience providing direct support to a CEO, Founder, President, or other C-level executive in a fast-paced organization
• Proven ability to handle highly confidential business, financial, personnel, and strategic information with discretion
• Demonstrated experience managing complex executive calendars, scheduling priorities, and domestic travel logistics
• Read situations quickly and solve problems before they're assigned to you
• Judgment and discretion are critical in this role
• Exceptional organizational skills with a proven record of managing multiple competing priorities while consistently meeting deadlines
• Excellent written and verbal communication skills, including drafting professional correspondence and meeting materials on behalf of the CEO
• Ability to prioritize competing tasks and adapt quickly in a fast-paced environment
• Strong proficiency with Google Workspace, Microsoft Office, and virtual meeting platforms
• Valid driver's license, reliable vehicle, and willingness to run local errands

Preferred Qualifications

• Bachelor's degree in Business Administration or related field
• Experience supporting C-level executives in a high-growth or manufacturing environment
• Experience supporting Boards of Directors, investor relations, executive leadership teams, or their offices
• Project coordination or operations support experience
• Familiarity with manufacturing, operations, logistics, or startup environments
• Experience managing complex domestic executive travel with multi-location scheduling and rapidly changing calendars and priorities

Essential Physical Requirements

• Ability to remain seated and work at a computer for extended periods
• Ability to remain standing for extended periods
• Ability to remain moving for extended periods
• Ability to communicate effectively in person, by phone, and electronically
• Ability to occasionally lift and carry up to 40 pounds

Work Environment

• Fast-paced, high-growth manufacturing and technology environment
• Combination of office, remote, and manufacturing facility interaction depending on role location
• Frequent collaboration across departments and multiple facility locations
• Standard business hours with occasional flexibility required to support executive priorities

Benefits

• Medical, Dental, & Vision coverage
• Paid holidays + PTO
• 401K with company match
• Tuition reimbursement
• Paid parental leave
• Short-term disability
• Lunch provided daily
• Flexible work/life balance
• Employee discount on parts