Senior Executive Assistant to the CEO

About the role

Spring Health is a global mental health company dedicated to eliminating barriers to mental health. We build a world where support is simple, personal, and accessible, reaching over 170 million people worldwide. This role supports our CEO and Chief of Staff, requiring a Senior Executive Assistant with extensive experience and strong organizational skills.

Responsibilities

• Anticipate and address the CEO’s needs proactively
• Prepare meeting materials, briefing documents, and agenda items
• Maintain schedule accuracy, ensuring no missed or double-booked appointments
• Ensure agendas and necessary documents are provided 24 hours prior to meetings
• Optimize the CEO’s schedule to create more time for strategic activities
• Coordinate external and internal meetings, handling correspondence and phone calls professionally
• Support planning for CXO monthly meetings, executive leadership team meetings, and offsite meetings
• Manage travel itineraries, logistics for meetings, conferences, and events
• Organize and maintain confidential information, ensuring easy accessibility and retrieval
• Conduct research and prepare reports and presentations for the CEO’s decision-making process
• Perform delegated tasks, including maintaining the appointment calendar and household staff

Requirements

• 10+ years of experience as an Executive Assistant supporting C-level executives
• Exceptional organizational skills with the ability to multitask and prioritize tasks
• Proactive mindset and the ability to act with a sense of urgency
• Strong calendar management skills, adept at optimizing schedules
• Excellent written and verbal communication skills
• Proficiency in computer skills, including Google Suite, database management, project management tools, and online collaboration tools
• Strong attention to detail and accuracy, particularly in managing confidential information
• Flexibility and adaptability to changing priorities and demands

Qualifications

• Ability to coordinate effectively with in-person and remote executives and team members
• Discretion and confidentiality when handling sensitive information
• Ability to maintain composure and work effectively under pressure
• Experience with HRIS systems and knowledge of Spring Health’s software ecosystem

Skills

• Strong calendar management and scheduling skills
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks simultaneously
• Attention to detail and accuracy
• Proactivity and sense of urgency

Benefits

Spring Health offers a competitive total rewards package including equity, health, dental, vision benefits, HSA and FSA plans, 401(k) match, parental leave, and professional development opportunities. Additional benefits include access to wellness programs, childcare services, and donations to charitable causes.