Senior Executive Assistant - Statewide Project Delivery Branch

Oregon Department of Transportation • Full-time • Posted 10/22/2026, closes 10/29/2026 • Monthly salary $4,312 – $5,988 (non‑PERS; +6.95% for PERS members)

About the role

Provide confidential administrative, technical, and executive support to the Statewide Project Delivery Branch manager, Business Operations Section manager, and ADA Program manager. Track and follow up on assignments and projects; research, summarize, and assemble meeting materials; serve as a liaison with internal and external customers.

Responsibilities

• Manage and monitor the branch manager’s inbox, anticipating items requiring official response
• Monitor and execute programs to ensure projects and initiatives are developed, communicated, and completed on schedule
• Manage incoming requests in the manager’s absence, determining whether matters need research or can be handled by subject‑matter experts
• Coordinate and facilitate travel for managers (hotels, vehicles, flights)
• Review, edit, and refine draft correspondence and reports for clarity and accuracy
• Coordinate meeting venues, create agendas, take notes, and track tasks
• Conduct research, compile data, and summarize findings for reports and projects
• Coordinate and maintain managers’ calendars
• Serve as primary HR point of contact for managers; coordinate communication with agency HR and partners
• Track and update position information (vacancies, recruitments, employee development assignments, personnel actions)
• Assist with all recruitment phases: preparing packages, securing approvals, scheduling interviews, completing onboarding paperwork
• Collaborate with team members to meet deadlines and fulfill assignments
• Keep managers informed of assignments, priorities, and upcoming activities
• Work primarily on‑site with limited hybrid options; occasional statewide travel required
• May be required to lift up to 20 pounds

Qualifications

Minimum qualifications

• One year of experience performing administrative duties in support of agency projects or programs, involving data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience

Preferred qualifications

• Effective and efficient communication skills with all levels of staff
• Secretarial or administrative support experience for executive management requiring independent judgment, decision‑making, proactiveness, problem resolution, and ability to anticipate needs
• Critical‑thinking and problem‑solving skills for customer inquiries while following confidential protocols
• Experience managing multiple projects with conflicting deadlines
• Experience providing highly confidential personnel and management support

Benefits

• Work/life balance
• 11 paid holidays per year
• Flexible work schedules
• Paid leave
• Comprehensive and equitable base salary within the listed range
• Public Service Loan Forgiveness opportunity

Pay

Monthly salary range: $4,312 – $5,988 (non‑PERS). For current PERS members or upon becoming PERS eligible, the range increases by 6.95%. Salary offer determined through an equal‑pay assessment based on application materials.

Schedule

Office‑based with limited hybrid work options (majority of work performed on‑site). Occasional statewide travel required.