Senior Executive Assistant - Legal Office

Responsibilities

• Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer.
• Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
• Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President.
• Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments.
• Provides information or refers appropriately.
• Opens, reads and screens mail addressed to supervisor.
• Responds to routine correspondence as instructed.
• Responds to email as instructed.
• Schedules calendar commitments for directors and executives.
• Schedules high-level executives.
• May occasionally assist VPs with directors' budget.
• Organizes supervisor’s files (electronic and paper).
• Ensures materials are readily accessible and that file maintenance is current.
• Maintains confidentiality of information.

Requirements

• High School diploma or GED.
• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Qualifications

• Microsoft products: Outlook, Word, Power Point.
• Communication and computer skills.
• Time management, technical skills, calendar management, and meeting planning.