SENIOR EXECUTIVE ASSISTANT - CHIEF PRODUCT EXCELLENCE OFFICER

About the role

The Senior Executive Assistant is an administrative business partner to the Chief Product Excellence Officer.

Responsibilities

• Serve as a trusted business partner to the Chief Product Excellence Officer
• Serve as a liaison to SVP/VP Leaders, both within and outside the department and/or company
• Point of contact for any visiting associates from our global locations
• Aid with travel, meeting arrangement, catering, product samples, room needs, etc.
• Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters
• Be flexible as we are asked to handle urgent scheduling requests for the business almost daily
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings
• Carry out special projects and assignments from coordination and planning to execution
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion
• Travel management: Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive
• Execute changes along the way ie: flight changes, cancelations etc
• Order lunches through caterers/local vendors and plan other meeting details
• Assist HR, Facilities and IT with new hire requests and seating plans
• Avoid office organization
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests
• Available after hours and for last minute requests

Qualifications

• Bachelor’s Degree or at least 7 years of Executive Assistant work experience
• Self-confident, diplomatic, and able to anticipate/handle unexpected situations
• Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track
• Strong attention to detail and accuracy/integrity of data required
• Able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude
• A highly motivated and self-directed individual with excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends
• Excellent judgement and ability to handle confidential and delicate matters
• Able to work in a team environment, and occasionally work a flexible schedule

Pay, Benefits, and Schedule

The annual salary range for this position is $82,500—$120,000 USD. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, flexible spending accounts, health savings accounts (HSA) with company contribution, 401(k) retirement plan with matching, employee stock purchase program, life insurance, AD&D, short-term disability insurance, long-term disability insurance, generous paid time off, company holidays, parental leave, identity theft protection, pet insurance, pre-paid legal insurance, back-up child and eldercare days, product discounts, referral bonus program, and more.