Senior Executive Assistant

NBA employees are currently eligible to work remotely one day per week.

About the role

The Senior Executive Assistant provides high-level administrative and operational support primarily to the EVP, Head of Digital Media and other executives within the DTC Products Tech & Operations (DTC PTO) group, ensuring seamless day-to-day execution and alignment with business priorities. This role requires strong independent judgment, discretion, and proactive problem-solving to manage complex calendars, prioritize competing demands, and anticipate executive needs. Serving as a trusted partner and primary point of contact, the Senior Executive Assistant manages sensitive communications, triages stakeholder inquiries, and handles confidential information with professionalism and care.

The role coordinates travel, meetings, and events; prepares materials and correspondence; and tracks deliverables to support effective decision-making. It also contributes to broader departmental initiatives by coordinating logistics for events, offsites, and programs, and providing project and operational support as needed. The Senior Executive Assistant leverages technology, including AI and automation tools, to enhance efficiency and streamline processes. Travel is between 0-15% of the year, depending on priorities.

Responsibilities

• Provide administrative support to executives, including:
  • Exercise independent judgment to determine meeting priorities, decline requests, and resolve scheduling conflicts based on strategic importance to business objectives.
  • Proactively prioritize executives' daily schedules to ensure efficiency.
  • Make recommendations and book travel arrangements, including flights, accommodations, and transportation.
  • Anticipate executive needs and proactively develop solutions before issues arise.
  • Independently triage and respond to stakeholder inquiries, determining which matters require executive attention.
  • Exercise judgment in handling confidential business information, determining appropriate distribution and timing.
  • Prepare travel and expense reports, ensuring accuracy and completeness.
  • Create and prepare confidential correspondence, itineraries, and agendas.
  • Serve as the primary point of contact, responding to stakeholder inquiries, managing sensitive communications, and determining appropriate escalation.
  • Draft, proofread, and edit documents, reports, and presentations.
  • Schedule, prepare materials for, and attend meetings; take notes and follow up on action items as requested.
  • Take meeting minutes, track action items, and follow up on deadlines.
  • Secure conference rooms, address audio-visual needs, and handle catering and hospitality requests for meetings with external guests.
  • Submit guest registration requests, greet, and announce all external meeting attendees and incoming visitors.
  • Manage the guest invitation process for large-scale NBA events and register Digital Media staff for events.
  • Provide project support for Digital Media initiatives and programs as directed by the EVP, Head of Digital Media.
  • Handle ad hoc business requests as directed by executives.
  • Leverage AI and automation tools to streamline administrative tasks, improve efficiency, and enhance productivity.
• Provide general support to the Digital Media department, including:
  • Coordinate and manage planned activities and events, ensuring all logistical components are secured (registrations, reservations, equipment, event space, travel arrangements, partnerships with internal and external stakeholders).
  • Coordinate large department orders for special events and off-sites (supplies, merchandise, catering, etc.).

Requirements

• College degree with a foundation in Communications, Marketing, Business, Psychology, or similar (preferred).
• 7+ years of experience supporting executives in a fast-paced, corporate setting.

Skills

• Ability to handle sensitive and confidential information with the highest level of discretion and integrity.
• Proven experience as an executive assistant in a similar administrative role.
• Proven ability to exercise independent judgment on matters of significance with minimal supervision.
• Strategic thinking skills with the ability to anticipate needs and proactively recommend solutions.
• Expert-level judgment in handling sensitive and confidential business information.
• Strong interpersonal skills and ability to communicate effectively across all levels of an organization.
• Exceptional organization and multitasking abilities.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Discretion and a high level of confidentiality.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with calendar management tools.
• Creative problem-solving skills and proactive in identifying ways to improve outcomes.
• Strong attention to detail.
• High level of personal integrity and ethics.
• Ability to perform independent project-based work with little supervision.
• Ability to manage multiple projects simultaneously with varying deadlines.

Pay

Salary range: $125,000 - $140,000.

Benefits

• Annual discretionary performance bonus, awarded at the sole discretion of the Company.
• Company-sponsored employee benefit programs, including:
  • Medical, dental, and vision insurance.
  • Life and AD&D insurance.
  • Short- and long-term disability.
  • Fertility and family-forming assistance.
  • Wellbeing allowance.
  • Educational assistance.
  • Mental health coaching and therapy.
  • Tax-advantaged accounts (HSA, healthcare/dependent care FSAs).
  • 401(k) retirement plan.
  • Time off benefits (vacation, sick time, personal days).