Senior Events Associate

About the role

As a Senior Events Associate at Access, you’ll play an important role in bringing unforgettable experiences to life. This position bridges the gap between event support and program ownership, giving you the opportunity to support Event Managers on larger programs while independently managing smaller‑scale events. You’ll coordinate logistics, vendors, budgets, client communications, and on‑site execution while building the skills and experience to take on greater program ownership.

Responsibilities

• Independently manage smaller‑scale programs, including logistics, vendors, budgets, client communications, and on‑site execution.
• Support Event Managers with the planning and execution of larger programs across multiple markets.
• Create and manage key event materials, including Program Briefs, Manifests, signage, checklists, and client deliverables.
• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.
• Build strong relationships with clients, hotel partners, venues, and preferred vendors.
• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.
• Maintain accurate program and vendor information in Salesforce and other internal systems.
• Balance multiple programs and shifting priorities while proactively identifying potential risks and solutions.
• Collaborate across teams to ensure program details, timelines, and client expectations are met.
• Support and guide Event Associates during program preparation, logistics, and on‑site execution.

Requirements

• Experience in events, hospitality, destination management, or a related field.
• Experience coordinating event logistics, vendors, venues, and on‑site execution.
• Strong organizational skills with the ability to manage multiple programs and deadlines.
• Excellent communication and client service skills.
• Comfortable managing budgets, expenses, and program documentation.
• Proactive problem‑solving skills and the ability to adapt quickly when priorities change.
• Strong attention to detail and follow‑through.
• Experience with Salesforce or similar technology platforms.
• A collaborative mindset and willingness to support and guide others.

Qualifications

• Independently managing smaller‑scale programs from planning through execution.
• Delivering consistently high levels of client satisfaction.
• Meeting or exceeding gross profit and performance goals on assigned programs.
• Staying organized and effective while managing multiple programs and competing priorities.
• Proactively identifying challenges and finding solutions.
• Building strong relationships with clients, vendors, venues, and internal partners.
• Successfully completing required training and certifications.
• Consistently demonstrating Access Values: Imagine First, Demand Integrity, Embody Excellence, Always Collaborate, and Service Obsession.

Benefits

• Certified as a Great Place to Work – 3 years in a row.
• 55+ years in the industry; women‑owned and women‑led.
• Fun, creative, and supportive culture with focus on recognition (annual and quarterly awards).
• Paid day off to serve the local community.
• Annual all‑company retreat and qualifier‑based incentive trips for top performers.
• Regional team outings and monthly companywide meetings.
• Extensive menu of health plans, paid parental leave, pet insurance, and Employee Assistance Program.
• Mentorship program, “Masterclasses” in industry/department topics, and ongoing professional development content.
• State‑of‑the‑art technology platforms and tools, including training.

Pay

• Highly competitive total compensation, including a strong base salary and quarterly bonuses.
• Very strong performance‑based quarterly commission plans.
• 401(k) with company match (eligible after 1 year – up to 4 % of salary matched, vested immediately).
• Monthly cell phone stipend.

Schedule

• Flexible schedule opportunities.
• Generous PTO, sick days, and holidays:
  • 9 full holidays
  • 5 half‑days off prior to holidays
  • 2 floating holidays for holidays of your choice
  • ½‑day Fridays in July & August (based on achievement of goals)
• 9 full holidays, 5 half‑days, and additional floating holidays.