Senior Event Producer

Primary Responsibilities

• Logistical management and operational execution of client events and programs
• Serves as the primary contact for the client during the pre-planning and operation of the client's program
• Maintains program changes during pre-planning and on-site, negotiating and up-selling
• Manages program costs and prepares program summaries, deposit invoices, service agreements, and related correspondence
• Coordinates and processes all Field Staff paperwork involving compensation
• Ensures deposits for program have been received as contracted and billing is completed
• Assists Experience Designers with program development
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
• Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
• Participates in recruiting and training Field Staff
• Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes
• Models teamwork and collaboration, setting the standard for professionalism and operational excellence
• Develops and implements new processes or improvements to enhance program operations
• Facilitates training and professional development initiatives, including ongoing skills development for Event Producers in collaboration with leadership
• Assigns programs in the absence of leadership (ADOE)

Qualifications

• Bachelor's degree, or equivalent relevant experience
• 4 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs
• DMC, corporate incentive travel, hospitality or related experience highly preferred
• Proven ability to lead operations functions and effectively supervise, develop, and mentor Field Staff
• Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
• Demonstrated success in analyzing and interpreting client requirements, contracts, financial reports, and complex legal documents to mitigate risk and ensure profitability
• Skilled at presenting information and responding to questions from clients, supplier partners and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners
• Deep market knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
• Must be able to work flexible hours including weekends, evenings and holidays

Benefits

• Medical, Dental, and Vision insurance
• Company-sponsored Life Insurance and Short/Long Term Disability Insurance
• 401(k) with Match
• Parental Leave
• Cell Phone and Home Internet Stipends
• Paid Vacation, Sick Leave, and Holidays
• Pet Insurance
• Flexible Spending Accounts
• other optional benefit coverages