Senior Event Producer

Employment Type: Full-Time, Onsite – Dining & Events, Constellation (off-premise catering), Miami, FL

About the role

The Senior Event Producer partners with the Director of Catering, Sales Managers, and General Manager to lead event production for larger, off-premise catering events. This role oversees a team of Event Managers, ensuring events exceed client and guest expectations through planning, budgeting, vendor management, on-site execution, and post-event analysis.

Responsibilities

• Oversee event production for large-scale, off-premise catering events, coordinating team assignments and managing all event logistics from operations through breakdown.
• Develop supervisor packets and event paperwork, providing clear directions for on-site staff.
• Review Event Managers' paperwork to ensure execution standards are met, offering coaching and adjustments as needed.
• Liaise with third-party vendors to manage event rentals or services, negotiating costs and building pricing structures for profitability.
• Take ownership of the BEO (Banquet Event Order) post-sale, communicating production details to the client and directing the team to execute the vision.
• Serve as the primary point of contact for clients, venues, and vendors during event setup and breakdown, coordinating with sales, culinary, warehouse, and staffing teams.
• Identify potential risks or challenges and develop contingency plans to ensure successful event execution.
• Supervise Event Managers, including hiring input, coaching, performance management, scheduling, and event oversight.
• Ensure all event equipment and inventory is accounted for and returned as delivered.
• Conduct post-event analysis, gathering feedback and identifying areas for improvement.
• Act as the client’s primary contact for production-related conversations, including walk-throughs, tastings, and logistical planning.
• Stay updated on industry trends, technologies, and best practices to deliver competitive events.
• Monitor and resolve guest issues during events, ensuring appropriate follow-up and resolution.
• Identify operational challenges and collaborate with leadership to implement solutions.
• Ensure unit-level budgeted goals are met or exceeded, creatively managing event budgets while meeting stakeholder needs.
• Collect and submit invoices for timely payment.

Requirements

• Bachelor’s Degree preferred.
• 8+ years of experience in event planning, sales, or event management.
• Proven ability to manage events from conception to execution, including multitasking across multiple events.
• Excellent client communication skills for all levels of stakeholders, from C-suite to internal operations.
• Strong time management to meet deadlines, adapt to last-minute changes, and maintain high execution standards in a fast-paced environment.
• Ability to work evenings, weekends, holidays, and extended hours as required by event schedules.
• Experience managing complex catering events with budgets exceeding $150K and guest counts of 1000+ preferred.
• Previous leadership experience supervising Event Managers, Captains, or other event operations personnel.

Skills

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Experience with catering software such as CaterXpert or similar platforms.
• Knowledge of event opening and closing procedures.
• Food and beverage expertise.
• Local travel required (20-30%), with occasional out-of-market travel.

Pay

Starting at $85,000/year, dependent on experience.

Benefits

• Medical (full-time employees).
• Dental.
• Vision.
• Voluntary UNUM offerings for Accident, Critical Illness, and Hospital Indemnity.
• Discount Program.
• Commuter Benefits (Parking and Transit).
• Employee Assistance Program (EAP).
• 401k.
• Sick Time.
• Holiday Pay (9 paid holidays).
• Tuition Reimbursement (full-time employees).
• Paid Time Off.

About Constellation

Constellation provides high-quality business dining and catering experiences across the United States, focusing on fostering connections through food and hospitality in retail spaces, office buildings, and beyond.