Senior Document Controller | Hudson Tunnel Project

Responsibilities

• Manage, organize, and maintain all project documentation to ensure it aligns with established standards and procedures.
• Utilize PMIS platforms including SharePoint, eBuilder, PM Web, Oracle, and Kahuato to categorize, store, and track documents with accuracy and easy accessibility.
• Work closely with internal teams and external partners to coordinate document submissions, reviews, and approvals, ensuring the review cycle is completed within a targeted 10-day window.
• Monitor all documents currently under review, proactively following up on outstanding items to ensure timely responses and continuity of project progress.
• Apply strict version control measures to guarantee that all files reflect the latest revisions, are error-free, and meet project-specific requirements.
• Maintain strong, transparent communication with project teams and provide proactive assistance to ensure documentation deadlines are achieved within demanding project schedules.

Qualifications

• A minimum of 7 years of experience in Document Control and Information Management across large-scale infrastructure projects, including expertise in information architecture and data governance.
• Proven track record supporting mega projects or programs, with deep understanding of complex document workflows and compliance requirements.
• Demonstrated ability to establish and lead document control systems, including naming conventions, numbering protocols, and structured filing methodologies.
• Exceptional written and verbal communication skills, with the ability to collaborate effectively across multidisciplinary teams, clients, and stakeholders.
• Advanced proficiency in Microsoft Office Suite, PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong organizational and analytical skills, with a focus on accuracy, version control, and audit readiness in high-volume document environments.

Pay

The estimated starting salary for this position is $90,000 - $125,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Schedule

This is a full-time position.