Senior Document Controller

About the Role

The Senior Document Controller is a senior individual contributor within Blue Energy’s Document Control and Records Management (DCRM) group, serving as the deputy to the Document Control & Records Manager. This role executes and advances the enterprise-wide program, deputizes for the Manager as needed, and acts as the operational backbone of the group by supporting EDMS implementation and administration, developing controlled processes, and providing advanced document control expertise across the organization.

Responsibilities

• DCRM Program & Governance: Execute and maintain the enterprise-wide DCRM program in compliance with NRC, ASME NQA-1, and NIRMA requirements. Enforce document governance, including lifecycles, retention schedules, security classifications, and audit readiness. Maintain an auditable register of controlled documents, approvals, revisions, and change history.
• EDMS Implementation & Administration: Support the configuration, build, migration, and continuous improvement of the Electronic Document Management System (EDMS) across projects and functions. Configure and maintain EDMS platforms (e.g., SharePoint), including metadata tagging, version control, approvals, access controls, and retrieval efficiency. Standardize templates, naming conventions, document numbering, and change-tracking.
• Document Control Operations: Maintain and refine procedures for document creation, review, approval, release, distribution, and archiving. Manage document transmittals and workflows, ensuring timely and accurate distribution. Support review and approval processes, including formatting, editing, and electronic signature tracking.
• Reporting, Quality & Compliance: Maintain dashboards and reporting tools for document status, review progress, and outstanding actions. Conduct quality checks and system assessments to ensure data integrity, security, and regulatory compliance. Support storage, maintenance, and archiving of electronic and hard-copy records per retention schedules.
• Team & Stakeholder Support: Guide junior and project-based document controllers on processes, tools, and best practices. Partner with engineering, quality, regulatory, and project teams to support document creation, revisions, and releases throughout the project lifecycle.

Qualifications

• 10+ years of experience in document control and records management, preferably in highly regulated environments.
• Demonstrated knowledge of NRC regulations, ASME NQA-1, and NIRMA standards.
• Hands-on experience with EDMS platforms (e.g., SharePoint, Documentum, M-Files).
• Advanced proficiency in SharePoint and Microsoft Office, including Excel-based tracking tools.
• Strong command of document numbering, revision control, transmittals, and distribution management.
• Excellent organizational skills, attention to detail, and ability to structure fast-paced environments.
• Strong communication skills and a service-oriented mindset.

Preferred Qualifications

• Experience with large-scale infrastructure, construction, or energy projects; nuclear development preferred.
• Prior involvement in end-to-end EDMS build and migration.
• Experience developing document control procedures from the ground up.
• Familiarity with ISO 19650 status codes and contractor document control interfaces.
• Relevant certifications in document control, records management, or quality assurance.

Blue Energy is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.