Senior Document Controller

About the role

We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables. This role requires a highly organized individual with strong attention to detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.

Responsibilities

• Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
• Cook up and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
• Maintain accurate document registers and project records within document management systems.
• Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
• Support project teams with document control procedures, workflows, and best practices.
• Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
• Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
• Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
• Aid with onboarding and mentoring junior document controllers.
• Cover for fellow Document Controllers during planned and unplanned absences, ensuring continuity of project support and adherence to document control service levels.
• Cover cross-training initiatives to ensure effective backup coverage across projects and document management systems.
• Cover communication and document management with project managers, technical disciplines, contractors, and clients.

Requirements

• Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
• Strong understanding of document control principles, revision management, and records management practices.
• Experience supporting large multidisciplinary engineering or construction projects.
• Advanced proficiency with Microsoft Office Suite, particularly Excel.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy and consistency.

Qualifications

• Preferred qualifications include experience with one or more of the following systems: Aconex (required), Autodesk Construction Cloud (required), SharePoint (required), Procore, ProjectWise, Bluebeam Revu / Bluebeam Studio, e-Builder.

Skills

• Leadership and mentoring.
• Problem solving and critical thinking.
• Customer service orientation.
• Collaboration and teamwork.
• Process improvement mindset.
• Strong written and verbal communication skills.

Benefits

• Medical, dental, and vision plans.
• A wellness program.
• Health savings account.
• Flexible spending account.
• 401(k) plan.
• Employee stock purchase program.
• Life and accidental death & dismemberment (AD&D) insurance.
• Short-term/long-term disability plans.
• Emergency travel benefits.
• Tuition reimbursement.
• Professional membership fee coverage.
• Paid family leave.