Senior Director’s Assistant

Core Responsibilities

• Manage complex calendars and coordinate meetings for multiple Director-level leaders
• Schedule conference rooms, virtual meetings, department events, travel, and catering
• Prepare, edit, proofread, and format correspondence, presentations, reports, and agendas
• Track action items, follow up on outstanding requests, and coordinate responses for department leaders
• Process invoices, purchase orders, expense reports, and commercial card reconciliations
• Support onboarding, HR administration, compliance, training, distribution lists, and organizational charts
• Maintain department records, SharePoint documentation, reports, metrics, and electronic filing systems

Required Skills & Experience

• 3+ years of administrative or executive-support experience within a large enterprise organization
• Experience supporting multiple Director-level leaders or senior executives
• Advanced calendar management, scheduling, and meeting-coordination experience
• Proficiency with Microsoft Outlook, Excel, Word, and other Microsoft Office applications
• Ability to manage competing priorities and reprioritize as urgent requests arise
• Strong written and verbal communication skills
• Ability to work onsite five days per week and travel locally between Bay Area offices

Preferred Qualifications

• Associate's degree or equivalent professional experience
• 4+ years of administrative or executive-support experience
• Experience with SAP, SharePoint, procurement, HR, or timekeeping systems
• Experience processing invoices, purchase orders, expenses, and budget-related documentation
• Experience supporting a large department with multiple teams and leadership groups
• Background within utilities, cybersecurity, technology, or another highly regulated enterprise environment
• Experience coordinating travel, events, onboarding, and department operations

Key Competencies & Behaviors

• Proactive Communication
• Organization & Attention to Detail
• Adaptability to Change
• Collaborative Customer Service
• Confidentiality & Sound Judgment

Work Environment

Location: Oakland, CA, with periodic travel to San Ramon and other Bay Area offices. This role requires onsite presence 5 days per week during standard business hours (generally 8:00 AM–5:00 PM or 9:00 AM–5:30 PM). Candidates must have reliable transportation for local travel between office locations.

Pay

The approximate pay range for this position is between $26.00 and $38.00 per hour. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

Benefits

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401(k) offered