Senior Director, Event Production - Medical Education

Job Description

Title: Senior Director, Event Production
Reporting To: VP, Production
Location: Remote (U.S.) - Eastern or Central Time Zones
Note: Applicants must be legally authorized to work in the United States.
HCEsquared® does not sponsor or assume sponsorship of employment visas
Role Summary: As Senior Director, Event Production, you own the seamless, end-to-end execution of our in-person conferences and specialized workshops—turning complex logistics into experiences that feel effortless to everyone in the room.

Accountability

• Delivery of the conference portfolio within approved timelines, budgets, and execution standards
• Events execution team recruited, developed, and led to deliver consistent performance across the portfolio
• Execution insights and constraints communicated proactively to inform portfolio planning and optimization

Responsibilities

• Recruit, develop, and lead the events execution team (meeting planners and event managers) to deliver consistent, high-quality conference and workshop experiences across the portfolio
• Own day-to-day operational leadership for conference logistics, including F&B, room blocks, exhibit execution, and workshop delivery
• Drive execution planning and readiness across assigned conferences, ensuring milestones, dependencies, and vendor deliverables are tracked and met
• Partner with VP Production on budget management, vendor performance, and continuous improvement of execution workflows
• Provide execution insights, constraints, and opportunities to VP Production and conference product leadership to inform portfolio planning and sponsor feasibility
• Ensure consistent execution standards across all events, mentoring team members on best practices, stakeholder management, and onsite leadership

Requirements

• 4-year degree from an accredited academic institution
• 8-10+ years in conference/event management with progressive leadership
• Experience managing teams of 3+ direct reports in high-volume event environments
• Deep expertise in conference logistics, F&B, room blocks, exhibit coordination
• Strong vendor management and negotiation skills
• Budget management experience for events portfolios
• Excellence in onsite execution and real-time problem-solving
• Proficiency in event management platforms (Cvent)
• 5+ years in healthcare or medical conference management
• Understanding of CME compliance and accreditation requirements
• Experience with pharma-sponsored medical education events
• Knowledge of HCP audience expectations and engagement preferences
• Familiarity with dermatology or specialty medicine conferences preferred

Pay & Benefits

Salary is commensurate with experience and qualifications.
HCEsquared® offers a comprehensive benefits package designed to support the health, flexibility, and professional growth of our team, including:
Fully remote work environment with a flexible time off policy
Dedicated professional development support, including reimbursement for approved learning and development activities.
Comprehensive wellness benefits, including medical, vision, and dental coverage, with a significant portion of premiums subsidized for employees and eligible dependents, as well as access to HSA, FSA, and Dependent Care FSA plans
Employer-paid life insurance, short-term disability, and long-term disability coverage
401(k) retirement plan with company matching
Cell phone reimbursement for business use
Home office stipend to support a productive remote setup