Senior Director, Contracts and Administration

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, etc. Must preserve all substantive info. We need to parse the posting. First part: description about HCR, mission, etc. That's about the role? Could be "About the role". We'll include that as prose under

About the role

with

. Then DUTIES AND RESPONSIBILITIES: list of duties. We'll put under

Responsibilities

with

• each duty. Then WHO YOU ARE: qualifications etc. We'll split into Requirements, Qualifications, Skills maybe. The posting includes: Bachelor’s degree, minimum 7 years experience, at least 4 years management, proven track record, experience in finance a plus, etc. Also list of plus items, knowledge, abilities. We need to decide sections. We have "WHAT WE OFFER AT NYS HCR": benefits. So Benefits section. Pay and Schedule: Not explicitly mentioned salary. There's mention of "37.5-hour work week", "paid time off", "Opportunity for compressed scheduling", "12 weeks of Paid Parental Leave", "Paid Family Leave", "Opportunity for compressed/flextime scheduling". That's schedule info. So we can include Schedule section with those details. Pay: Not mentioned specific salary, only "competitive pay" later in ABOUT NEW YORK STATE HOMES AND COMMUNITY RENEWAL: "We offer competitive pay". That's vague but maybe we can include Pay section with "competitive pay" as statement? The rule says: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "competitive pay" is a statement but still vague. Is that considered filler? It's not a specific number, but it's a statement about pay. The rule says avoid filler like "commensurate with experience", "not specified", etc. "competitive pay" is similar to vague. Might be considered filler. Safer to omit Pay section if not specific. The posting does not give a salary range or specific number. So we should not create Pay section. Schedule: we have specifics: 37.5-hour work week, paid time off, opportunity for compressed scheduling, 12 weeks Paid Parental Leave, Paid Family Leave, opportunity for compressed/flextime scheduling. Those are specific enough. So include Schedule section. Benefits: we have extensive list: extensive benefits package including paid leave, health, dental, vision, retirement, promotional opportunity, work life balance benefits, etc. Also additional SONYMA/HFA/AHC Benefits: cash for wellness, tuition reimbursement, vacation leave buy-back, Plum Benefits, optical reimbursement program. So we include Benefits. Now Requirements vs Qualifications vs Skills: We need to decide. The posting includes "WHO YOU ARE:" with bullet-like sentences. Could treat as Requirements (minimum qualifications) and Qualifications (preferred). But we can combine into Requirements and Qualifications sections. However we must avoid thin sections. Let's see content: - Bachelor’s degree in Public Administration, Business or related field. (Requirement) - Minimum of 7 years of progressive experience in procurement management, ideally within a public sector or government‑regulated environment; experience may include leading competitive, best‑value solicitations for a government agency or managing complex proposal submissions for a government contractor. (Requirement) - At least 4 years of experience in a management or leadership role, with demonstrated ability to lead teams, influence decision‑making, and drive organizational outcomes. (Requirement) - Proven track record of collaborative problem‑solving, strategic thinking, and high‑quality writing in a complex, fast‑paced, and multi‑stakeholder environment. (Skill/Requirement) - Experience in finance (fiscal operations/budgets) a plus (Preferred) - Experience with subrecipient agreements a plus (Preferred) - Creating and implementing policy/procedures experience a plus (Preferred) - Experience in working with automated system for contracts a plus (Preferred) - CDBG-DR knowledge and experience a plus (Preferred) - Knowledgeable in New York State and federal procurement rules, regulations, policies and best practices (Requirement/Knowledge) - Proven ability to handle competing priorities (Skill) - Proven ability to work independently and collaborate cross-functionally in a fast-paced environment (Skill) - Proven ability to work collaboratively with vendors, agency management and program staff to solve problems and recommend positive solutions (Skill) - Strong management and organizational skills (Skill) - Shared organizational value for integrity, flexibility and professional/ethical behavior (Value) - A can-do attitude (Attribute) - Ability to understand and problem solve sensitive matters (Skill) - Ability to be discreet (Attribute) We could put Requirements: degree, years experience, management experience, knowledge of NYS/federal procurement rules. Qualifications: plus items (finance, subrecipient, policy/procedures, automated system, CDBG-DR). Skills: the abilities list. But we need to avoid too many thin sections. Perhaps combine Requirements and Qualifications into one "Requirements" section that includes both minimum and preferred, but we need to follow instruction: use headings only when posting has real specific content. It's okay to have multiple sections if they have content. We could have: - About the role - Responsibilities - Requirements (minimum qualifications) - Preferred Qualifications (or Qualifications) - Skills - Benefits - Schedule That's many sections but each has substantive content. However instruction: "Prefer a few substantive sections over many thin ones." Might be better to merge some. We could have: - About the role - Responsibilities - Qualifications (covering degree, experience, knowledge, plus items) - Skills (abilities) - Benefits - Schedule That's 6 sections. Let's craft. About the role: include mission description, that it's with HCR's Affordable Housing Corporation, not civil service, commitment to diversity, etc. Responsibilities: list duties as bullet points. Qualifications: include Bachelor's degree, 7 years experience, 4 years management, knowledge of NYS/federal procurement rules, plus preferred items (finance, subrecipient, policy/procedures, automated system, CDBG-DR). Could be a mix. Skills: include abilities: collaborative problem-solving, strategic thinking, high-quality writing, handle competing priorities, work independently/cross-functionally, collaborate with vendors, strong management/organizational skills, integrity/flexibility/ethical behavior, can-do attitude, understand/problem solve sensitive matters, discreet. Benefits: list as per WHAT WE OFFER and additional SONYMA/HFA/AHC Benefits. Schedule: include 37.5-hour work week, paid time off (vacation, sick, personal days, Federal Holidays), opportunity for compressed scheduling, 12 weeks Paid Parental Leave, Paid Family Leave, opportunity for compressed/flextime scheduling. We must not include boilerplate like EEO, etc. Also remove duplicated lines. Now produce HTML fragment. We need to use

  for headings. Use

  • for lists. Use

    for prose. We'll need to ensure we don't include any markdown fences. Let's craft. First, About the role paragraph: combine the initial paragraphs about HCR mission, position with AHC, not civil service, diversity commitment. We'll write:

    New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. This position is with HCR’s Affordable Housing Corporation (AHC). This is not a civil service position, and a civil service exam is not required. HCR is committed to fostering a culture of diversity, equity, inclusion, and accessibility, and to developing a workforce that represents the diverse population of New York State.

    That's good. Responsibilities: list each duty from DUTIES AND RESPONSIBILITIES. Need to capture all duties without omission. Let's extract list items: - Reporting to the Vice President, Contracts and Administration (VP), the Senior Director, Contracts and Administration, is responsible for assisting the VP in the directing and managing of HCR’s procurement of goods and services, assuring that the planning and implementation of HCR’s procurement and contract activities are in compliance with applicable regulations and policies. - Provide executive‑level leadership in the development, evaluation, and oversight of all procurement methodologies, including RFPs, RFBs, RFQs, RFIs, Competitive Sealed Bids, IFBs, Sole/Single Source Procurements, Preferred Source Procurements, Discretionary Procurements, and other end‑to‑end sourcing processes. - Partner with the VP to shape the strategic direction of procurement, contract administration, and related administrative functions, ensuring alignment with organizational goals and regulatory requirements. - Serve as the primary leadership backup to the VP, including attending meetings on the VP’s behalf, providing authoritative guidance, and ensuring seamless continuity of procurement, contracting, and administrative operations. - Provide strategic oversight and leadership to the Director of Procurement/Contracts and procurement staff, ensuring high performance, accountability, and operational excellence. - Act as a senior advisor to procurement staff, offering expert guidance on complex procurement issues, best practices, compliance requirements, and risk mitigation strategies. - Lead, in collaboration with the VP, the organization’s procurement lifecycle, ensuring that all sourcing activities are strategically designed, competitively executed, and compliant with applicable laws and policies. - Approve purchase orders within SAP and the New York State Financial System (SFS), ensuring accuracy, compliance, and timely execution of procurement activities. - Provide leadership in the management and optimization of procurement technology platforms, including SAP procurement modules and SFS, to enhance efficiency, transparency, and workflow performance. - Ensure all procurement and contracting activities adhere to legal, regulatory, and organizational standards, fostering a culture of integrity and compliance. - Oversee the evaluation, clarification, and negotiation of contract terms and procurement documentation, ensuring favorable outcomes and risk‑appropriate agreements. - Review procurement recommendations and contract actions with the VP prior to executive and oversight approvals, ensuring strategic alignment and compliance. - Provide leadership in administering the mini‑bid process among pre‑qualified vendor panels, ensuring fairness, transparency, and competitive value. - Oversee, with the VP, the development, implementation, and continuous improvement of Standard Operating Procedures (SOPs) for procurement and contract administration. - Support the VP in shaping procurement policies, procedures, and internal controls that reflect evolving legislative, regulatory, and organizational requirements. - Serve as a senior liaison to auditors and compliance entities, identifying risks, strengthening internal controls, and ensuring full regulatory adherence. - Lead the coordination and management of audit documentation requests and responses to oversight bodies. - Oversee the creation and maintenance of procurement tracking systems to monitor procurement activities, contract milestones, approvals, and performance timelines. - Champion procurement best practices and performance metrics (KPIs) to drive operational efficiency, accountability, and service excellence. - Provide leadership in the preparation of weekly, monthly, quarterly, annual, and ad hoc procurement reports for internal and external stakeholders. - Ensure procurement and contract files are complete, accurate, and maintained in accordance with regulatory and organizational standards. - Build and sustain strong relationships with internal departments, serving as a strategic partner to support programmatic procurement needs. - Support the VP in developing and delivering procurement training programs that strengthen organizational knowledge and compliance. - Advise executive leadership on procurement strategies, risks, and opportunities, offering informed recommendations to support organizational decision‑making. - Provide guidance on subrecipient procurement activities to ensure compliance and effective oversight. - Lead and coordinate responses to Freedom of Information Law (FOIL) requests related to procurement and contracting. - Prepare procurement‑related materials, briefings, and reports for executive leadership