Senior Corporate Real Estate Operations Analyst

Principal Activities and Duties

• Provide administrative support to the VP, Corporate Real Estate Services, Facilities Officers, and Construction Manager.
• Administration of the vendor certificates of insurance database YARDI including requesting updates from service providers.
• Work with Facilities Officers to handle property management operations related activities including issuing purchase orders, managing bid requests, and processing of all department invoices.
• Cook up special events in support of corporate initiatives.
• Provide facility specific support to the project management team as required.
• Act as main departmental interface with third party CRES operating system provider YARDI.
• Act as interface with visitors and outside vendors.
• Afford direction to vendors and facilities staff as required to ensure excellent execution of facilities related work.
• Act as department liaison for computer database network requirements.
• Daily administration of the internal work order system YARDI.
• Cook up outside service providers including electronic service call alerts to branches/departments and confirming that work has been completed and update corresponding YARDI work orders.
• Afford assistance to Facilities Officers with uploading of all equipment information into YARDI such as: Signed proposals, Equipment identifying inf (I.E Model serial number etc.), Warranty Information.
• Cook up the company key and lock systems including regular audits of keys outstanding to service providers, Security Department notifications for lost keys and emergency re-keying of facilities when keys are lost or stolen.
• Process maintenance and capital improvement/construction invoices to include coding, data entering, scanning/electronic filing, and obtaining appropriate management approvals.
• Afford assistance with the preparation of departmental operating and occupancy budgets.
• Create consolidated budget reports for management review and approval.
• Work with the VP of CRES and Facilities Officers to compare/analyze actual to budgeted results on an ongoing basis and report on significant variances.
• Prepare all capital/construction budget reconciliations and research budget variances.
• Afford prompt and accurate invoice processing for all departmental invoices within the Banks invoice processing platform.
• Work with VP of CRES, Facilities Officers, and vendors to promptly research all invoice/billing errors and ensure accurate resolutions to all errors.

Qualifications

• A High School Diploma/GED is required.
• An Associate’s Degree is preferred.
• A minimum of 3 years property management experience is required.
• Proficiency in Microsoft Office including Word and Excel is required (Candidate will be tested for Microsoft Excel).
• A demonstrated ability to work independently and to interact with team in a fast-paced environment is required.
• A detailed oriented skills is required.
• A strong organization and prioritization skills are required.
• An excellent oral and written communication skills are required.
• A valid Pennsylvania Driver’s license is required.