Senior Coordinator, R&D

Location: Fairfield County, CT (100% onsite)

Schedule: Monday–Friday, 8:30 AM–5:00 PM EST

Type: Contract (potential for extension/conversion based on performance and business need)

Pay: $30-35/hr

About the role

A global healthcare organization is seeking a seasoned, confident, and tech-savvy Senior Coordinator to support the R&D department. This role provides high-level administrative and operational support to department leadership and the broader R&D team, with a strong focus on purchasing, budgeting, and office operations. The ideal candidate exercises sound judgment, safeguards confidentiality, and brings professionalism and a positive, adaptable attitude to a fast-paced, small-team environment where responsibilities shift day to day.

Responsibilities

• Serve as Buyer/Orderer for the department: manage the full purchase order lifecycle from requisition intake through issuance, tracking, receipt, and closure.
• Review and validate purchase requisitions for accuracy, budget alignment, and policy compliance.
• Generate and issue purchase orders in the ERP system, ensuring correct pricing, terms, and vendor details.
• Monitor open POs and maintain accurate records including updates, amendments, and cancellations.
• Serve as Office Manager for the department: oversee day-to-day office operations, coordinate workspace assignments and onboarding setup for new employees.
• Act as point of contact for internal and external stakeholders with professionalism and discretion.
• Coordinate and support team-wide projects, meetings, offsites, and events, including agendas, meeting materials, action items, and follow-up.
• Manage administrative processes such as org charts, department procedures, meeting logistics, headcount tracking, and onboarding support.
• Serve as central point of contact for the department, addressing routine questions and coordinating support needs.

Requirements

• 3-5 years of relevant experience in an administrative or buyer role, preferably within a global, matrixed healthcare or medical device environment (med device background not required).
• Proven ability to operate with high discretion and handle confidential/sensitive information.
• Exceptional verbal and written communication skills.
• Strong time management, prioritization, and organizational skills; able to manage multiple priorities and tight deadlines.
• Demonstrated ability to work independently with minimal direction.
• Experience supporting global teams across multiple time zones.
• Associate's or Bachelor's degree preferred, or equivalent experience.
• Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• ERP system experience a plus.

This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!