Senior Coordinator, Corporate Communications & Publicity - The Orchard

The Orchard is a leading global music distributor and Artist & Label services company operating in 50+ markets worldwide, empowering creators and businesses to grow and adapt in the dynamic global music industry. We specialize in being artist-focused, blending industry expertise and technology, leveraging data to drive success, and providing streamlined digital and physical distribution solutions. Our comprehensive services include marketing, sync licensing, premium video services, transparent data analysis, advertising, rights management, radio promotion, D2C, and more.

About the role

This full-time, in-office position is based in New York City at The Orchard’s headquarters and reports to the VP Global Corporate Communications. The role requires in-office presence 4 days a week.

Responsibilities

• Aid in the planning and execution of communications initiatives that support The Orchard’s internal and external strategic priorities
• Assist in drafting press materials, including releases, bios, talking points, and decks as necessary
• Collaborate with departments company-wide to assure clear, consistent, and compelling messaging
• Maintain a close relationship with the umbrella corporate communications department; uphold and enforce guidelines
• Perform department admin duties such as invoices, press tracking, face sheets, guest lists, and more
• Hire and direct photographers as necessary; service photographs to media
• Compile and distribute weekly and semi-annual media reports for leadership
• Manage company-wide approvals for all speaking engagements
• Maintain a communications calendar with speaking events, artist performances, social events, trade shows, awards shows, and other appropriate opportunities for company leadership
• Maintain and organize departmental resources and records including annual subscriptions, press database, photos, bios, media mentions, and more
• Adopt and implement new technology initiatives including daily news circulation, media briefs, and more
• Compile targeted media lists as directed by the department lead; maintain journalist beats and moves
• Collaborate with the Director of Media & Artist Relations to support publicity campaigns and media outreach for select artists across The Orchard's roster
• Track and submit information/submissions for industry power lists
• Collaborate with external media partners
• Monitor client nominations and wins at global awards ceremonies
• Identify story ideas aligning with company goals and select client initiatives
• Elevate internal and external company events; coordinate conference participation
• Identify and evaluate music industry-related data including trends, current events, and hot topics
• Attend company events and shows

Requirements

• 2+ years of music industry corporate communications or publicity experience, preferably at a label or independent PR firm
• Strong understanding of the music media and PR landscape; understanding of digital distribution preferred
• Some established relationships with reporters, editors, social media influencers, photographers, and cultural tastemakers
• Experience executing press campaigns
• Excellent written and oral communication skills; business writing experience preferred
• Proven effective relationship builder and collaborator
• Strong organizational skills with the ability to effectively prioritize, multitask, meet tight deadlines, and stay focused under pressure
• Solid project management capabilities
• Highly proficient ability to think both analytically and creatively
• Ability to work in a fast-paced, dynamic, and collaborative environment
• Experience with media monitoring and press release distribution services (e.g., Cision, Constant Contact, Muckrack)
• Discretion and experience handling sensitive/confidential information
• Knowledge of all major social media platforms and content creation
• Tech-savvy with facility to learn and use new platforms and programs
• Passionate about the independent music sector

Benefits

• Inclusive, collaborative, and global community
• Modern office environment designed to foster productivity, creativity, and teamwork
• Opportunities to connect with resources such as the Counsel of Equity & Progressive Action (CEPA)
• Comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health, and meditation
• Industry-leading fertility coverage
• Fully paid leave for childbirth or bonding, fully paid leave for caregivers
• Programs for loved ones with developmental disabilities and neurodiversity
• Subsidized back-up child and elder care
• Reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in professional growth & development
• Time off for a winter recess

Pay

New York Pay Range: $55,000—$60,000 USD. The actual base salary offered depends on a variety of factors, including qualifications, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and location.