Senior Coordinator, Business Development

Primary Role

Cook up the development and production of proposals for federal government contracts in the water and wastewater sector. Facilitate the development of all MSG federal government contract proposals, including the coordination of the multitude of activities and inputs that come from a cross-functional team that are required for the creation of federal contract proposals.

• Coordinate and schedule the technical due diligence, site visits and evaluations, face-to-face negotiations, preparation of negotiation messages and initial and revised proposals.
• Aid in document control and QA/QC of documents used in the bidding process and creation of electronic or digital copies of documents as required by the Government.
• Ensure all government proposal deadlines and administrative requirements are met.
• Interface with the Defense Logistics Agency or other federal government contracting agencies and Contracting Officers to transact routine coordination and receipt and acceptance of official notices and bid submissions.

Key Accountabilities

• Coordination and scheduling of the federal proposal process for the submission of bids in response to requests for proposals for both Utility Privatization (UP) and other water/wastewater-related services.
• Organizing the cross-functional team responsible for creation of bid inputs and tracking completion of action items and proposal inputs in accordance with government deadlines and submission dates.
• Take the lead on writing specific proposal elements as directed and proof-reading all proposal inputs from others.
• Make high-level verbal, written and face-to-face contacts inside and outside the company.
• Lead end-to-end proposal preparation and submission, including initial proposals, negotiation messages, interim and final proposals, including copying, binding, transmission, and creation of electronic or digital versions of initial, interim, and final proposals.
• Work with the Director of Business Development to track Government schedules for issuance and submission of bids for both UP and non-UP solicitations.
• Work with Director of Business Development to coordinate, track and schedule Federal Policy activities, including conference attendance, meetings with Congressional staffers, and meetings with senior Government officials.
• Assist with production of materials used in such activities, including power point and video presentations.

Knowledge/Skills

• Ability to organize and track multiple inputs across multiple sources.
• Ability to work and thrive in multi-disciplinary teams.
• Excellent written and verbal communication skills.
• Ability to build productive working relationships with customers and employees.
• Ability to tailor communication and messaging with varying levels of the organization.
• Ability to manage and prioritize several projects simultaneously.
• Excellent attention to detail.
• Ability to identify process improvement opportunities and engage in implementing improvements.
• Capable of being entrusted with “Confidential” information.
• Ability to cultivate an environment focused on customer satisfaction.
• Highly motivated and innovative; self-starter capable of working independently.
• Excellent organizing and scheduling skills.
• Excellent writing and proofreading skills.
• Ability to effectively influence and communicate cross-functionally.
• Proficiency in MS Office products, especially Word, PowerPoint, and Excel.
• Experience with preparing and tracking production of business proposals.
• Significant experience working in multi-functional teams.

Travel Requirements

10 - 20%

Work Environment

This position operates on a 3/2 hybrid work model, requiring three (3) days in the office and offering two (2) days of remote work weekly. In addition to American Water’s pre-employment screenings, this position requires the ability to pass a Department of Defense background check for access to the military installation. Must possess a valid, active state driver’s license and the ability to pass a motor vehicle background check.

Competencies

• Champions safety
• Cultivates innovation
• Cultivates innovation
• Drives Results
• Collaborates