Senior Contracts Specialist

This role works directly with NEEA’s Contracts/Legal Team and internal contract owners to support the dynamic, demanding, diverse, and high-volume contracting needs of NEEA’s internal stakeholders, cross-functional teams, and external partners.

Responsibilities

• Review contract specifications and documents from internal Contract Owners.
• Identify options and coach Contract Owners on next steps in the contracting process; assign tasks, timelines, and actions accordingly.
• Proactively communicate with Contract Owners, Contracts/Legal Team, Finance, IT, and vendors on issues as needed, including regular recurring reporting on contracts team KPIs.
• Draft commercial and technical requirements for vendor agreements, focusing on detailed descriptions of activities and deliverables.
• Manage the vendor vetting process.
• Engage in multiple stages of the contracting process, including contracts intake, vendor vetting, contract setup, approvals, and execution.
• Ensure all contract and competitive bidding documentation is accurate, complete, and uploaded in SharePoint per process requirements; resolve discrepancies or issues.
• Perform quality control per established procedures prior to contract submission to ensure data accuracy in financial systems; resolve any discrepancies.
• Triage complex technical issues in the contracting process and engage cross-functionally to provide proactive support at all organizational levels.
• Compile necessary contract documents and distribute contracts packets for approvals and signatures.
• Assist with documenting Contracts/Legal team processes and decisions.
• Provide recommendations for and assist with the implementation of process improvements.
• Provide organizational training on contracting processes.
• Conduct all functions in compliance with NEEA’s policies, practices, and procedures.
• Perform other duties necessary or desirable to support the organization’s success.

Requirements

• Detail-oriented approach to supporting a wide range of contracting processes with varying degrees of complexity in a fast-paced environment.
• Strong problem-solving, communication, judgment, and organizational skills.
• Ability to multi-task and prioritize workload appropriately.
• Hybrid work location in the Portland, OR metro area, with a requirement to work onsite at NEEA’s office at least 2 days per week.
• Eligibility to work in the US (NEEA does not provide VISA sponsorship or support remote work outside the US).

Pay

Salary range: $60,000 - $75,000 (exempt). Salary is based on the applicant’s experience, knowledge, skills, and abilities.