Senior Contracts Manager

Key Responsibilities

• Effectively plan and manage contract delivery
• Chair the start-up meeting within 14 days of contract award
• Ensure all contract support functions are in place
• Review purchase of big items to achieve a minimum of 5% savings on materials
• Audit all aspects of contract compliance twice a year
• On the 25th of each month report progress and any remedial action to the GM
• Measure key items – concrete reinforcing, shuttering etc. – and ensure material is sourced below allowable prices
• Conduct required yield tests
• Measure waste and loss (theft) to ensure they remain below allowed tender amounts
• Monitor productivity measures weekly
• Monitor labour costs-actual hours versus tendered hours – on a weekly basis
• Ensure a productivity system is in place and adhered to
• Continually audit site compliance
• Ensure contract reports are submitted on time
• Provide appropriate feedback to Estimating
• Effectively manage all commercial requirements and opportunities
• Identify all risks and opportunities during re-tendering
• Fully understand all contracts in terms of “Rights and obligations”
• Ensure all relevant business unit commercial procedures are identified, understood and implemented
• Audit compliance at least twice annually
• Ensure payment is received in terms of the contract agreements
• Ensure on time payment of sub-contractor in terms of the agreements
• Ensure Site Agents manage sub-contractor work outputs
• Ensure clients sign off Completion Certificates
• Maintain a fuel control process
• Monitor and ensure the repatriation of bonds in line with contract agreements
• Ensure all End-of-Contract reports are completed in the standard format, covering successes and problems
• Share contract reports with the rest of the business unit as part of the learning process
• Submit reports to the central data bank for future reference
• Effectively manage marketing and business development
• Build positive client relationships and deal constructively with disputes
• Collect relevant site information and forward to Estimating for use in future projects
• Actively participates in all tenders
• Meet with at least 3 potential customers every 2 months
• Play an active team role to secure additional business to the value of R50 million turnover per annum
• Participate in marketing activities and functions
• Network appropriately and forward potential business leads to the Senior Commercial Manager/GM
• Provide reliable market intelligence to the Business Development Manager
• Provide accurate customer and competitor feedback to the Operations Manager, GM, other Stakeholders
• Effectively manage contract budgets
• On a monthly basis, accurately review actual against s budgeted expenditure
• Appropriate follow up on all identified problems
• On a quarterly basis submit a financial year end forecast to the Financial Manager and GM
• Reset allowable when required
• Develop Contract cash flows
• Develop turnover forecasts
• Develop margin forecasts
• Closely monitor monthly cost versus allowable scenarios
• Monitor daily productivity versus allowable scenarios
• Forward contract productivity analyses to the Commercial Department
• Audit and counter sign all requisitions
• Agree on cost coding for allowables and buying
• Ensure consistent best buying practices are maintained – three QCP quotations prior to site start up
• Ensure all required counter signing is completed
• Notify the QS of all pending VO Claims (EOT and other) and insurance claims
• Produce accurate and on time cost reports
• Be in position to answer all queries on Cost Reports
• Effectively manage quality, plant and equipment
• Set up appropriate audit schedules
• Set up an NCR Register
• Undertake regular audits
• Set up authorized signatures and submit to Head of Department
• Develop and submit QCPs for approval
• Set-up buying signatures and limits and pass on to Buying
• Update work instructions on a continuous basis
• Ensure productivity control in place
• Be in a position to provide evidence of systems in place
• Ensure cost controls are in place -monthly accruals or actuals
• Ensure appropriate maintenance schedules are in place
• Ensure a fuel control process is in place
• Hold daily and weekly plant meetings
• Ensure an accurate, easy to access filing system is in place.
• Ensure that appropriate document control systems are in place
• Effectively manage contract staff
• Ensure Site Agents include client representatives in the contract team
• Conduct staff performance reviews twice a year
• Appropriately hold employees accountable for delivery
• Conduct regular career development discussions
• Coach employees when necessary
• Ensure all direct reports have growth and developmental plans
• Continually recognize and acknowledge work well done
• Show a personal interest in employees – spouses’ and children’s names, interests outside work, and so on
• Appoint required sub- contractors
• Ensure sub-contract agreements in place before work commences
• Meet regularly with sub- contractors
• Ensure mandatory safety appointments are in place prior to work commencing
• Meet regularly with Management teams on the site, staff and hourly-paid employees
• Brief site contract staff when required
• Effectively manage contract administration
• Ensure accurate filing systems are in place
• Ensure document distribution systems are in place – e.g. pigeon holes
• Provide Evidence of documentation
• Safety Returns sent on time
• Plant returns sent on time
• Labor returns sent on time for processing
• Maintain accurate site records

Qualifications and Experience / Minimum Requirements

• BSc/B Eng./B-Tech/National Diploma in Civil/Mechanical/E&CI Engineering
• ND in Construction Management
• Project Management Certificate
• Business or Business Law
• 10 + year experience working in a construction projects
• Proficient in Microsoft Office and projects software
• In-depth knowledge of the contracting process.
• A thorough understanding of technical building requirements is also essential
• Must be proficient in working with construction contracts such as JBCC, FIDIC, NEC
• Professional Construction Manager (PrCM) or alternatively Professional Construction Project Manager (PrCPM) with recognised and relevant professional bodies.
• Experience with WTP, Water Retaining, Pumpstaions, Resevoirs and Pipeline.
• Valid Driver’s license is essential.

Competencies

• Can take decisions and demonstrate accountability and integrity.
• Can lead and supervise a team in order to achieve business objectives in all circumstances.
• Can troubleshoot and strategize in order to meet the long-term vision of the company.
• Can coordinate and guide the project team.
• Can communicate effectively both verbally and in writing.
• Leadership capabilities
• Excellent Communication skills
• Organisational capabilities
• Self-motivation
• Commitment to safety
• Trustworthiness
• Problem-solving capabilities
• Interpersonal skills
• Ability to meet deadlines and work under pressure.

Job Features

• Occupational level | Skilled
• Department | Choose
• Location | Location
• Closing Date | Closing Date
• Applications must be sent to |
• Work Type | Permanent