Senior Contracts Administrator

Role & Responsibilities

• Prime Contract Administration:
  • Review, negotiate and manage all contracts, modifications, NDA, TA, subcontract agreements, 1099-consultant agreements, proposal and bid documentation, and all contract-related files.
  • Maintain day-to-day oversight and management of federal prime contracts including GSA Schedules, IDIQ’s and other large MACs from inception through closeout.
  • Collaborate with Program Managers to review contractual terms, identify gaps, and mitigate performance or other compliance risk(s).
  • Proactively identify contractual, performance, and compliance risks; develop mitigation strategies; and lead resolution efforts with internal teams and government counterparts.
  • Ensure delivery of contractual deliverables and timely response to CPARS evaluations.
  • Work closely with Finance & Accounting to verify contract values, funding, timekeeping, billing, and other financial requirements.
  • Maintain contract files / setups in Unanet ERP system, ensure all data is correct.
  • Support Business Development with data calls, due date tracking, and quote/RFP submissions.
  • Plan and schedule compliance activities, including audits by GSA and DCAA.
  • Develop and maintain internal contract administration SOPs, templates, checklists, and compliance controls to ensure consistency and audit readiness across all contract actions.
  • Ensure compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs).
  • Ensure proper handling of controlled unclassified information (CUI), proprietary data, and sensitive government materials in accordance with federal security requirements.
• Subcontract Administration:
  • Review, negotiate and manage all subcontracts, modifications, NDA, TA, 1099-consultant agreements, proposal and bid documentation, and all subcontract-related files.
  • Be responsible for preparation and administration of subcontracts, task orders and subsequent amendments consistent with customer requirements, government regulations, and Significance procurement policies and procedures.
  • Ensures, after subcontract award, the receipt, accuracy, and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to schedule, cost, and technical objectives.
  • Perform subcontract administration activities to include preparing and negotiating subcontract documents, including task orders, performance work statements, and modifications.
  • Manage lower tier subcontractor and 1099-consultant vetting, startup/onboarding, awards, renewals, funding requests, administrative contractual modifications, issuing notice of terminations/roll-off and contract closeouts.
  • Support Business Development with data calls, due date tracking, and quote/RFP submissions.
  • Manage and maintain all insurance requirements with subcontractors to ensure updating annual certificate of insurance (COIs).
  • Create, manage and track lower tier subcontractor and 1099-consultant PO’s in Unanet.

Required Skills/Professional Experience

• Minimum of seven years of full contract and subcontract lifecycle management, negotiation, and proposal development experience.
• In-depth knowledge of the FAR and DFAR supplements.
• Must have experience with complex contracting and negotiations, and all contract award types including GWAC (SEWP IV, OASIS+, SeaPort NxG), IDIQs, single-award, CPFF, T&M, LH, and FFP.
• Proficiency in Unanet, MS Office Applications (Excel, Word, PowerPoint) and SharePoint.
• Familiarity with SAM.gov, FPDS, PIEE/WAWF, CPARS, GovConnect / GSA FAS systems, DoD SAFE, and other federal procurement systems.
• Experience preparing and submitting ISR and SSR reports in the government’s electronic Subcontracting Reporting System (eSRS) is a plus.
• Absent a DOD security clearance, must be able to obtain one.
• Must be a U.S. citizen with no dual citizenship.
• Ability to work independently with minimal supervision.
• Knowledge of Cost Accounting Standards (CAS) is a plus.
• Knowledge of Mentor-Protégé Joint Ventures is a plus.
• Experience with mergers, acquisitions, contract novation, and SBA size recertification.

Desired Skills

• Bachelor’s degree in business administration or related field (*10 years’ contract administration experience may be considered in lieu of degree).
• Minimum of 7 years of relevant experience in federal and/or state government contracting.
• Preferred certification: Certified Contract Management Associate (CCMA) or equivalent.
• Ability to work independently with minimal supervision.
• Knowledge of AI tools used in the hiring process.