Senior Contracts Administrator

About the role

KMS Solutions, LLC is a technical management / solutions company specializing in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with extensive experience supporting the Department of Defense and other critical programs.

Responsibilities

• Review, negotiate, award, and manage prime contract documents including NDAs, Teaming Agreements, Prime Contracts, Subcontract Agreements, Task Orders, and Modifications.
• Support proposal activities by analyzing solicitations, identifying risks, and preparing contractual proposal documents.
• Interpret and apply FAR, DFARS, and agency specific requirements to ensure compliant contract execution.
• Serve as a primary point of contact for government contracting officers and internal stakeholders including Directors, Program Managers, etc.
• Maintain compliance with contract terms, applicable laws, regulations, and internal corporate policies and provide input for corrective action.
• Aid in federal reporting requirements such as FFATA, CPARS, ESRS, manpower reporting, and other agency-mandated submissions.
• Assist in developing contract policies, procedures, and process improvements.
• Manage accurate, audit-ready contract files and contract tracking tools.
• Perform contract closeout activities.
• Provide support to Subcontract Administration and Procurement functions.

Qualifications

• Bachelor’s Degree in Business, Legal Studies, or related field.
• Minimum seven (7) or more years of federal contracting and subcontracting experience.
• Master’s degree a plus, ten (10) or more years of federal contracting and subcontracting experience preferred.
• NCMA certification (CFCM, CCCM, CPCM) or similar experience.
• Contractor Purchasing System Review (CPSR) experience.

Skills

• Strong contract negotiation skills and effective problem-solving abilities.
• Solid understanding of the FAR, DFARS, and federal procurement regulations.
• Knowledge of CPFF, FFP, and T&M contract types.
• Proven ability to independently handle complex contractual agreements.
• Excellent written, verbal, and interpersonal communication skills.
• High level of accuracy and attention to detail.
• Skilled at organizing, prioritizing, and completing multiple tasks within deadlines.
• Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, and SharePoint.
• Able to navigate competing priorities in a fast-paced environment.
• Applies sound judgment and creativity to resolve contract related issues.
• Self-starter who works independently with minimal supervision.

Benefits

• Medical, dental, and vision insurances.
• Flexible Spending Account (FSA).
• PTO (Paid Time Off).
• Paid holidays.
• Military leave.
• Bereavement leave.
• 401(k) / Retirement Savings Plan.
• Professional development and tuition reimbursement.
• Basic and voluntary life insurance / AD&D.
• Short-term and long-term disability.
• Voluntary AFLAC supplemental insurance products.
• Employee Assistance Plan (EAP) program.
• Employee referral bonuses.
• Discretionary annual bonus.

Additional Eligibility Requirements

• Work Authorization/Security Clearance Requirement: None.

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Supervisory Responsibility

None.

Travel

• Ability to travel CONUS; potential to travel OCONUS.
• Travel up to 10% for local, in-person meetings and company-related activities.