Senior Contracts Administrator

Job Purpose

The Senior Contracts Administrator will effectively manage, monitor, and report contracts with various parties including suppliers, customers, contractors, and vendors of goods and services. This role will be responsible for drafting, reviewing, revising and executing routine agreements and forms, internal and external-facing communications, record-keeping and maintenance of contracts, and coordinating communication with business partners regarding contract compliance, terminations, renewals, and deliverables. The Senior Contracts Administrator will serve as a senior resource within the contracts function, acting as an escalation point for contract resolution issues prior to attorney involvement. As part of Great Minds’ Legal team, the position is expected to provide guidance to Contract and Legal team members, support process improvements, oversee contract management system functionality, and ensure successful and effective contract administration practices across the organization.

Responsibilities

• Manage contracts end-to-end, from drafting and negotiation through execution and closeout, ensuring outcomes align with business objectives.
• Maintain proactive visibility into contract milestones, renewals, and obligations across the portfolio, surfacing risk exposure and time-sensitive decisions to stakeholders before they become issues.
• Address disputes, delays, or breaches by coordinating with internal teams and external partners. Serve as the primary escalation point for contract issues and coordinate escalation to attorneys as needed for complex or high-risk considerations.
• Collaborate with cross-functional teams to translate business objectives into contract content that supports long-term strategic goals.
• Review and verify all contract information and documentation for accuracy, recognizing that the executed contract serves as the official record.
• Prepare and deliver monthly contract reporting to the Senior Managing Counsel.
• Manage requests for Certificates of Insurance (COI).
• Own the contract retention and amendment process, partnering with project managers to assess business needs and execute changes that protect organizational interests.
• Identify and recommend improvements to contract management processes, templates, and systems to enhance efficiency and reduce risk.
• Support the Senior Managing Counsel in documenting workflows and implementing new tools and operational initiatives, as needed.

Job requirements

• 5+ years’ of demonstrated paralegal experience, including ability to independently manage a broad range of commercial contracts (including drafting, redlining, negotiating and executing) with attention to risk, compliance, and business outcomes
• Experience managing complex contract management systems, including technical understanding of platforms and demonstrated ability to use efficiently
• Strong attention to detail, proficiency in establishing priorities and meeting deadlines, and careful attention to accuracy and confidentiality
• Ability to work independently while having excellent verbal and written communication, collaboration, and interpersonal skills with a track record of successfully working cross-functionally with attorneys and business clients
• Ability to work in a fast-paced environment, with demonstrated ability to balance multiple competing timelines and demands
• Strong business judgment, work ethic, reliability, responsiveness, and organizational skills

Preferred Qualifications

• Experience in the K-12 education B2B SaaS, and/or educational publishing industries that engage with state and local governments
• Experience serving as a subject-matter expert or escalation point in a contracts or legal operations environment
• Notary certification
• Experience working with Agiloft contract management system

Required Education

Bachelor’s degree or equivalent business experience

Status

Full-time

Location

Remote