Senior Conference Planner (E2883)

About the role

The role serves as the subject matter expert on all aspects of conference/meeting planning and on the IEEE and ComSoc policies and procedures pertaining to conferences. The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and submission, budget development and management, program planning, speaker relations, and conference marketing.

Responsibilities

• Manage portfolio of conferences as identified by the Conferences Director
• Develop and maintain a project management plan to include all tasks associated with the planning of a successful conference
• Negotiate key contractual terms; manage room block; food and beverage needs, exhibit area, and registration process
• Research and collect information on potential conference venues and present to Organizing Committee with recommendation
• Serve as lead conference planner and main point of contact to volunteers, vendors and other ComSoc staff for entirety of conference
• Support the Technical Program Committee on the management and production of the conference program from the abstract submission phase to the final program output
• Collaborate with the ComSoc Marketing and ICT teams on the development and maintenance of the conference website, and conference collaterals such as Call for Papers, sponsorship brochure, and signage
• Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference
• Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee
• Maintain important conference statistics such as submission and registration data for trend analysis and future conference planning
• Support Conferences Director on projects as needed

Requirements

• Bachelor's degree or equivalent experience
• Bachelor of Arts degree
• 4-7 years Conference/event planning management experience
• Global experience
• Prefers Certified Meeting Planner (CMP)
• Superior project management skills; must have the ability to handle the organization of multiple conferences simultaneously
• Excellent written and oral communication skills
• Demonstrated interpersonal skills
• Strong budget management skills
• Strong skills in Google Suite and Microsoft Office Suite; Project management software (MS Project, SmartSheets) skills and conference-specific software (Cvent, EDAS, Whova) skills a plus
• Must be able to effectively manage across volunteers and staff
• Demonstrated performance in a fast paced, constantly changing environment
• Ability to travel; both domestic and international – Requires 25-35% travel (primarily international)

Skills and Requirements

• Superior project management skills; must have the ability to handle the organization of multiple conferences simultaneously
• Excellent written and oral communication skills
• Demonstrated interpersonal skills
• Strong budget management skills
• Strong skills in Google Suite and Microsoft Office Suite; Project management software (MS Project, SmartSheets) skills and conference-specific software (Cvent, EDAS, Whova) skills a plus
• Must be able to effectively manage across volunteers and staff
• Demonstrated performance in a fast paced, constantly changing environment
• Ability to travel; both domestic and international – Requires 25-35% travel (primarily international)

Pay

$68,000

Schedule

Full-time