Conference Planning Senior Specialist

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given.

About the role

The Global Event Marketing Team offers specialized end-to-end event marketing strategy, planning, and execution of client and employee events. It requires Event Marketing Project Managers experienced in all aspects of planning strategy, budget and brand management, and expert logistical execution. Candidates must manage complex high-level events involving senior management teams and provide a high level of service to all clients. Must be adept at creating event marketing efficiencies across all business units and be solution-oriented. The team collaborates and executes services for senior management and all business units.

Responsibilities

• Develop event marketing strategies and lead initiatives to drive results for clients and business partners
• Event planning and execution
• Ensure all event program branding, marketing materials, signage, and displays meet marketing and branding controls
• Create and execute content and manage website design and registration services
• Event financial reporting that meets all compliance criteria; reconcile invoices and final cost reporting; capture cost savings and report to senior management
• Support all Expense Management initiatives and manage event risk evaluations

Requirements

• Minimum 8+ years in Event Marketing or Hospitality Industry
• Experience in Financial Services/FinTech Event Marketing a plus
• Ability to effectively manage multiple priorities simultaneously in a fast-paced environment
• Excellent time management skills to handle projects with long and short lead times
• Strong relationship management skills with proven success in being people-focused
• Strong negotiation and communication skills
• Collaborative "team player" orientation with strong regional cultural awareness
• Strong analytical, problem-solving, and reporting skills
• Flexibility in work hours; work and travel are required while managing events, including weekends and some holidays
• Travel is required, approximately 10% of the time
• Bachelor’s Degree or equivalent experience
• Knowledge of event trends affecting the financial services industry and conference centers; stay current on cultural and sporting events and restaurant reviews to ensure ideas are innovative
• High level of computer skills including Word, Excel, PowerPoint, Outlook, and knowledge of database management

Skills

• Working in a fast-paced environment
• Managing multiple simultaneous projects
• Strong attention to detail
• Excellent communications and customer service skills
• Willingness to travel and/or work off-hours
• Ability to use standard office computer systems
• Working under pressure while being a collaborative team player
• Commitment to very high-quality control standards, quick turnaround times, and tight immovable deadlines

Pay

The salaried rate for this position is $95,000.00 to $110,000.00.

Benefits

Aramark offers comprehensive benefit programs and services for eligible employees including:

• Medical, dental, and vision coverage
• Work/life resources
• Retirement savings plans like 401(k)
• Paid days off such as parental leave and disability coverage

Benefits vary by location and are subject to legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

Schedule

Full-time, hybrid position.