Senior Compliance Administrator

About the role

Our partner is looking for a Senior Compliance Administrator based in the United States. This fully remote role provides critical administrative and operational support across a growing Compliance function. You will help maintain the regulatory infrastructure that enables the organization to operate effectively across multiple jurisdictions. The position combines regulatory administration, licensing, governance, audit readiness, and issue management. You will own deadline-driven processes where accuracy, organization, and proactive escalation are essential. Working closely with Legal, Finance, Information Security, Privacy, Operations, and business leaders, you will help ensure regulatory obligations are consistently met. Reporting to the Chief Compliance Officer, you will play an important role in keeping compliance processes structured, transparent, and continuously audit-ready.

Responsibilities

• Own the enterprise regulatory calendar, including filing deadlines, license renewals, committee meetings, regulatory exams, and training requirements, while establishing advance-notice processes and escalating potential risks before deadlines are missed.
• Serve as the primary internal contact for third-party licensing and Secretary of State vendors, coordinating documentation, tracking submissions through approval, and resolving deficiency notices.
• Maintain an independent state-by-state record of licenses, registrations, expiration dates, identification numbers, and fees to independently verify vendor activity and deliverables.
• Manage responsible-person and producer designations while monitoring external providers against agreed deadlines and service expectations.
• Provide end-to-end administrative support for the Compliance Committee and its subcommittees, including scheduling, agendas, meeting materials, minutes, action tracking, and decision logs.
• Maintain committee charters, membership rosters, and work plans, and prepare executive-level reporting packages for senior leadership and Board-level oversight.
• Prepare and submit Compliance-owned regulatory filings, maintain repeatable filing procedures, and reconcile completed submissions against required obligations.
• Manage the centralized Compliance intake process by logging, triaging, routing, monitoring, and closing incoming matters, while supporting incident management in partnership with Privacy and Information Security.
• Produce reporting on intake and incident volumes, aging, closure rates, and emerging compliance themes.
• Support regulatory change management by recording regulatory alerts and rule changes, coordinating impact assessments, and tracking related implementation activities.
• Coordinate external regulatory audits and market conduct examinations, including document requests, evidence gathering, response tracking, and remediation through completion.
• Maintain organized, audit-ready documentation and evidence across compliance activities so records are continuously available rather than reconstructed under deadline pressure.

Requirements

• 5+ years of experience in compliance, regulatory operations, insurance licensing, legal operations, or a comparable administrative and operational role within a regulated industry.
• Demonstrated