Senior Business Operations Specialist

About the Opportunity

We are looking for a Senior Business Operations Specialist in Seattle, WA. This position will provide excellent administrative and operational support within our Service division, with a focus on process improvement and project/task leadership.

Responsibilities

• Champion McKinstry processes and procedures to enhance business productivity.
• Help manage the inventory and distribution of McKinstry-branded items within assigned Business Unit(s).
• Perform specialty tasks (as assigned) such as pulling permits, creating submittals, Business Unit financial support, Sales operations support, prequalification support, travel coordination, office administration tasks, etc.
• Support the administrative project workflow, to include active work forecast work, backlog of work, and achievement of project deliverables within required deadlines.
• Schedule and support meetings, as requested, and ensure tracking and follow‑up of resulting action items.
• Take meeting notes and distribute as needed.
• Evangelize SharePoint and help establish and maintain consistency with SharePoint use, including auditing and updating documents and sites as required.
• Identify opportunities and assist in development of improvements in operational processes and structures.
• Develop and maintain professional internal client relationships across departments and geographies.
• Participate in cross-departmental and corporate committees and teams as assigned.
• Serve as back-up to other Business Operations teammates as needed.
• Support efforts to ensure department goals are aligned with business unit and company goals.
• Communicate and coordinate with McKinstry internal resources to meet project deliverables.
• Help manage flow of information to SharePoint, the network and stakeholders.
• Share information and best practices with team members.
• Participate in purposeful outreach and connection across departments and regions.
• Perform other duties as assigned.

Requirements

• Highly proficient with Microsoft products, including Word, Excel, PowerPoint, SharePoint and Outlook required.
• Proficiency in Microsoft Visio preferred.
• Experience in architecture, engineering, construction or other professional services industry preferred.
• Experience providing business support in a large organization or multi-office environment strongly preferred.

Benefits

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums
• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

Pay

The pay range for this position is $28.00 – $45.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is non-exempt and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.