Senior Billing Coordinator

About the role

The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position provides guidance on complex billing issues and assistance in the training and development of Billing Coordinators.

Responsibilities

• Initiate the monthly pre-billing process for assigned billing attorneys which may include reviewing or recommending adjustments based on historical billings and the agreed upon arrangement.
• Efficiently process edits, transfers, rate changes, and other requested billing adjustments.
• Prepare top quality invoices and send to client via their preferred method.
• Proficient in submitting, monitoring, and appealing e-billed invoices on multiple e-billing sites.
• Provide billing research for current and past bills upon request.
• Maintain accurate and up-to-date work-in-progress (WIP) records and assist billing attorneys with minimizing unbilled WIP.
• Proactively address credit balances, aged inventory, expired Estimated Closing Dates, and incorrectly categorized matters.
• Independently investigate complex billing issues and processes invoice adjustments to ensure invoice correctness.
• Reconcile discrepancies by conducting complex and detailed analysis of accounting/billing issues.
• Reconcile accounts where funds are misapplied.
• Collaborate with collections to minimize account receivable issues and credit balances.
• Provide backup assistance when needed.
• Collaborate with Practice Assistants and Billing Attorneys to expedite bills prior to deadline.
• Train and educate assigned billing partners regarding billing systems and related policies and procedures.
• Complete special assignments as part of standard daily workload.
• Serve as a resource and mentor for junior team members; may serve as a lead on team projects.
• Perform other duties as assigned.

  Requirements

  • 4-6 years of billing experience, preferably within a law firm or professional services environment required.
  • Bachelor’s Degree in Finance, Accounting or related field required. Work experience in lieu of a degree will be considered.
  • Proficiency with Aderant’s billing software (Expert and/or Classic).
  • Prioritize numerous tasks and ensure work is completed within strict deadlines.
  • Strong analytical skills requiring an aptitude for detail and accuracy.
  • Proactive troubleshooting, problem resolution and follow-through skills.
  • Excellent organization and communication skills, both verbal and written.
  • Proven ability to compile and analyze data, and furnish information in report format, written correspondence, e-mail, and/or verbally.
  • Proven ability to interact with attorneys, office staff and clients in a professional manner.
  • Proven ability to organize and prioritize numerous tasks and ensure work is completed within strict deadlines.

  Qualifications

  • Proven ability to interact with attorneys, office staff and clients in a professional manner.
  • Proven ability to compile and analyze data, and furnish information in report format, written correspondence, e-mail, and/or verbally.
  • Proven ability to organize and prioritize numerous tasks and ensure work is completed within strict deadlines.

  Skills

  • Strong analytical skills requiring an aptitude for detail and accuracy.
  • Proactive troubleshooting, problem resolution and follow-through skills.
  • Excellent organization and communication skills, both verbal and written.

  Benefits

  To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position.

  Pay

  The anticipated annual salary range for this position, depending on location, is as follows:

  • Albany, NY: $63,500 to 90,750
  • Rochester, NY: $63,500 to 90,750
  • Boston, MA: $70,000 to $100,100
  • Chicago, IL: $70,000 to $100,100
  • Los Angeles, CA: $70,000 to $100,100
  • New York, NY: $77,000 to $110,000
  In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications.

  Schedule

  A hybrid work schedule is available for this position.