Senior Associate of Commercial Contracts

About the role

The Senior Associate of Commercial Contracts reports to the Vice President of Strategic Market Insights, Analytics & Operations. This position represents the needs of the Commercial organization through the initiation, review, and approval of contracts for all business activities. It liaises across Commercial, Legal, Compliance, Procurement, and Finance to ensure adherence to policies and timely delivery of contracts and financial approvals. The role supports contract administration for the Commercial organization (Strategic Marketing, Operations, Market Access, and Sales) and manages approval processes through the contract lifecycle management (CLM) system, DocuSign, and the enterprise resource planning (ERP) system.

The primary responsibility is to ensure legal contracts are reviewed and approved, supporting the function with the receipt of materials and services. The role involves working with Sales, Legal, and Finance to input contracts, proposals, and CDAs into the contract management software, ensuring organizational timelines are met. Additionally, this position collaborates with Finance on vendor onboarding, management of purchase orders (POs) and statements of work (SOWs), and ensures supplier payments and financial approval of contracts.

Responsibilities

• Observe and follow all Finance, Supply Chain, Vendor Management, and Quality SOPs.
• Maintain CLM/ERP-related matters; ensure prompt and accurate processing of contracts, requisitions, purchase orders, and invoices in support of department and financial goals.
• Review contracts to verify accuracy, terminology, and specifications; ensure timely legal review for operations requirements.
• Liaise with both internal and external customers to ensure prompt and correct data entry of all contracts.
• Provide timely follow-up of all correspondence between the CLM system, Intercept Legal Team, and vendors to ensure contracts are correctly executed, signed, and filed.
• Resolve vendor or contractor grievances and claims against suppliers.
• Monitor CLM system daily for contract status and action items.
• Maintain accurate purchasing standards in conjunction with the Finance department.
• Review PO requisitions to verify accuracy, terminology, and specifications when required.
• Track the status of requisitions, contracts, and orders.
• Assist in the sourcing of suppliers, obtaining quotes, and negotiation of contracts.
• Perform other duties as assigned.

Requirements

• Bachelor's degree required.
• 3+ years of prior contract and/or procurement experience.
• 2+ years of experience with CLM, ERP, and requisition systems.
• Prior experience working in the pharmaceutical/biotechnology or medical device industry preferred.
• Proven negotiation skills with suppliers, cost reduction efforts, and experience with contract negotiation.
• Experience with DocuSign CLM, Workplace, and Great Plains is a plus.

Pay

$40–$52/hour depending on experience.