Senior Associate, Global Conferences & Events

Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

About the role

The Events team is part of the Global Client Solutions Group and is based in New York, Los Angeles, and Mumbai. This role will lead planning and execution on mid-size events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, and final cost analysis. The successful candidate will also own pieces of complex conferences. Events are hosted virtually and in cities around the world, ranging in size from 20 to 300 attendees.

The role involves both ongoing responsibilities to run existing processes and assisting with creating new processes for global conferences and operations within the Global Client Solutions Group.

Responsibilities

• Lead planning and execution on mid-size events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, and final cost analysis.
• Partner with event lead to own specific pieces of large flagship events.
• Deliver flawless events, including pre-con meetings, overall management of the event, and working directly with the GCS team, Investment Leadership, Product Management, and various other stakeholders across the firm.
• Demonstrate ability to understand, analyze, and articulate key themes, issues, and risks to GCS Leadership and stakeholders.
• Mentor junior team members.
• Partner with the Global Conferences & Events team to research and plan event schedules that meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing, and coordination of events, conferences, roadshows, and logistics.
• Organize and prepare for investor meetings, including creating agendas, scheduling tours, and ensuring all materials are prepared in a timely manner.
• Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines and keeping stakeholders apprised.
• Manage event RSVP tracking in Cvent & Salesforce, report registration statistics to Relationship Managers & Investor Relations teams.
• Handle venue selection, vendor relationship management, logistics management (production schedules, audio-visual and technology requirements, registration, compliance preclearance, event collateral such as signage, gifts, name tags), food and beverage selection, speaker management, and space/meeting room allocations.
• Take on ad hoc projects as needed.

Requirements

• 8-10 years of experience in financial services events.
• Strong proficiency in Excel, PowerPoint, and general Microsoft Office programs.
• Proficiency in Cvent.
• Ability to excel in a fast-paced, demanding environment while maintaining the highest quality standards.
• Approximately 30% global travel required.
• Ability to successfully manage multiple priorities and competing demands; results-oriented.
• Strong communication skills and team orientation; capability to interact with key stakeholders to direct prioritization of related activity.
• Strong client service orientation.
• High accuracy and detail orientation.
• Good judgment in escalating issues vs. solving problems independently.
• Solutions-oriented self-starter with ability to see the big picture.
• Demonstrated ability to research and leverage available resources to accomplish tasks.
• Comfort in dealing with ambiguity and uncertainty in a dynamic and fast-paced environment.
• Flexibility in working hours to coordinate with team members across various time zones.
• Analytical mind with a passion/interest in bringing new ideas to increase efficiency of existing processes.
• Dependable, great attitude, highly motivated, and a team player.
• Ability to handle confidential information appropriately.
• Highly resourceful; able to collaborate; strength in time management with high-stakes deadlines.

Qualifications

• A Bachelor’s degree is required, preferably with a major in Accounting, Economics, Political Science, Finance, General Business, or Management, and outstanding academic achievement.

Pay

The anticipated base salary range for this position is $135,000 - $165,000 per annum. Total compensation may also include a discretionary performance-based bonus.

Benefits

• Comprehensive Medical/Rx, Dental, and Vision plans.
• 401(k) program with company match.
• Flexible Savings Accounts (FSA).
• Healthcare Savings Accounts (HSA) with company contribution.
• Basic and Voluntary Life Insurance.
• Long-Term Disability (LTD) and Short-Term Disability (STD) insurance.
• Employee Assistance Program (EAP).
• Commuter Benefits plan for parking and transit.
• Access to a world-class medical advisory team.
• Mental health app that includes coaching, therapy, and psychiatry.
• Mindfulness and wellbeing app.
• Financial wellness benefit that includes access to a financial advisor.
• New parent leave.
• Reproductive and adoption assistance.
• Emergency backup care.
• Matching gift program.
• Education sponsorship program.