Senior Associate, Accounting & Operations

About the role

We're a back-office partner for creators and creator-led companies like The Try Guys, Airrack, and Yes Theory. We handle finance, accounting, operations, and HR so our clients can focus on building. We're a small, serious team that gets results without a lot of noise. We've grown exponentially over the last year-and-a-half and are looking to add to our team.

Requirements

• Accounting & Finance:
  • Own month-end close and reconciliations across multiple client entities in QuickBooks Online
  • Produce monthly P&Ls, balance sheets, and cash flow statements for clients on time, every month
  • Support quarterly estimated tax calculations and communicate proactively with clients about their liability
  • Liaise with our CPAs and enrolled agents to prep for year-end returns by organizing records, flagging issues, and drafting client communications
  • Prepare and file 1099s across client entities at year end
  • Identify and flag entity structure issues: misclassified contractors, S-corp election problems, missing documentation
• Operations & AP/AR:
  • Run AP/AR for clients by coordinating with vendors, chasing invoices, navigating brand payment systems, ERPs, and whatever proprietary system a Fortune 500 brand insists you use
  • Coordinate payroll processing in Gusto and flag discrepancies before they become problems
  • Chase down missing documents, signatures, statements, and information persistently and professionally
  • Help onboard new clients, assess the state of their books, identify cleanup needed, and get them onto our systems
  • Maintain and improve internal tracking systems in Airtable and Google Drive
• HR & Compliance:
  • Draft and manage contractor agreements, offer letters, and onboarding documents
  • Run I-9 verifications and support HR compliance for clients adding W-2 staff
  • Coordinate benefits enrollment and flag compliance deadlines across clients
  • Liaise with attorneys and licensed professionals when matters exceed our scope

What We're Looking For

• You know QuickBooks Online cold: reconciliations, chart of accounts, multi-entity management, the close process. This is non-negotiable
• You've done real bookkeeping across multiple clients or entities simultaneously, not just one company's books
• You understand basic entity structures, S-corps, LLCs, C-corps, and know what questions to ask when something doesn't look right
• You're strong in Excel and Google Sheets: SUMIFS, data cleanup, financial modeling at a basic level
• You've worked with 1099s, payroll software, and tax prep coordination in a professional setting
• You communicate clearly with non-finance people. Our clients are creators, not CFOs
• You are relentless about follow-through. You chase missing statements, you follow up twice, you don't let things stall
• You handle sensitive financial information for prominent clients with complete discretion
• You're based in LA or open to remote with willingness to travel to LA periodically
• You're not here because you want access to creators
• Bonus Experience filing or preparing individual or business tax returns (PTIN a plus)
• Familiarity with Gusto, Ramp, Bill.com, or Lumanu
• Experience working with entertainment, media, or creator-adjacent businesses