Senior Administrator EHS

This is a hybrid role requiring three days in the office.

Responsibilities

• Supports the day-to-day operations for the Safety department.
• Provides administrative support to the Director of EHS.
• Coordinates with the Director EHS - USA and the EHS Managers on scheduling and organizing meetings.
• Implements and maintains filing systems for the office.
• Provides suggestions to management on the overall functioning of the office.
• Manages digital platforms, metrics for U.S. projects, Director EHS expenses, and Director EHS travel.
• Coordinates day-to-day administrative support for enterprise EHS programs, including documentation, program records, tracking action items, and assisting with program implementation across supported business units.
• Maintains EHS management systems (users, project locations, user access, labor hours, SBOs).
• Maintains incident records and supports the incident reporting process.
• Maintains house OSHA logs and liaises with insurance carrier for workers’ compensation.
• Coordinates EHS training assignments and distributes OSHA certification cards.
• Assists with customer prequalification submissions, contractor management systems, compliance documentation, monthly reporting, dashboards, and other recurring EHS administrative requirements.
• Performs other administrative and operational duties as assigned.

Requirements

• High School Diploma or GED required.
• 5+ years of experience in an administrative role.
• Knowledge of safety and health regulations preferred.
• Strong knowledge of Microsoft products (e.g., Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal, to interface effectively with all levels of leadership and staff.
• Ability to work efficiently with outstanding time management skills.
• Strong organizational skills and attention to detail.