Senior Administrator Coordinator I

About the Role

The Senior Administrative Coordinator I works under direction and coordinates administrative support for the School of Engineering Medicine’s Department of EnMed Education, exercising discretion and independent judgment in matters of significance. This role supervises assigned staff and serves as a key liaison across teams and departments.

Responsibilities

• Administrative Coordination:
  • Coordinates administrative support services.
  • Plans and coordinates administrative activities and services.
  • Coordinates faculty and staff recruitment and onboarding.
  • Supervises assigned staff and establishes work priorities.
  • Assists with planning and executing administrative operations.
  • Tracks project timelines and identifies potential issues.
  • Tracks progress toward school and departmental objectives and strategies.
  • Develops and implements management policies and operating practices.
  • Assists with budget development and reviews financial reports with the department head.
  • Serves as a liaison with relevant teams and departments.
• Support for Leadership and Staff:
  • Provides confidential, high-level administrative support to the department head.
  • Manages the department head’s calendar and travel arrangements.
  • Prepares and reviews operational and special reports for leadership.
  • Reviews documents before submission for the department head’s signature.
  • Serves as the primary contact for staff and provides guidance on administrative activities.
  • Communicates leadership objectives and decisions to staff.
  • Serves as the backup property officer and assists with inventory certification.
  • Advises program directors on administrative procedures.
• Event Planning and Coordination:
  • Plans and coordinates meetings, seminars, and other special events.
  • Makes arrangements for visitors.
  • Organizes and tracks agenda items for meetings.
• Administration and Compliance:
  • Ensures compliance with applicable policies and procedures.
  • Researches relevant policies and procedures and communicates them to department employees.
  • Reviews departmental operations and identifies process improvement opportunities.

Qualifications

• Required Education and Experience:
  • Bachelor's degree or equivalent combination of education and experience.
  • Six years of experience in office administration.
• Knowledge, Skills, and Abilities:
  • Ability to multitask and work cooperatively with others.
  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Ability to organize work effectively and prioritize objectives with a high level of discretion, independent judgment, and initiative.
  • Interpersonal and communication skills.
  • Planning and organization skills.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: Access to free LinkedIn Learning training, webinars, and limited financial support for conferences and workshops.
• Educational release time and tuition assistance for completing a degree while employed at Texas A&M.
• Living Well program, built by employees for employees.

Job Location: Houston, Texas
Proposed Minimum Salary: $3,750.00 monthly