Senior Administrative Officer

About the role

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future. We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services. The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. This training is delivered in general practices and health boards to standards set by the General Medical Council (GMC). The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.

This is an exciting opportunity to join a small, but enthusiastic and innovative team responsible for the development and delivery of educational opportunities for a variety of medical practitioners. Reporting to the TDC Manager you will be responsible for supporting one of our key educational programmes, ensuring our systems and processes provide the necessary support for course/resource delivery and that our data gathering meets the needs of our reporting requirements. A key part of this post is contributing to the development, delivery and facilitation of training.

Responsibilities

• Support a key educational programme, ensuring systems and processes enable course/resource delivery
• Manage data gathering to meet reporting requirements
• Contribute to the development, delivery and facilitation of training
• Collaborate with colleagues, clinicians and key stakeholders
• Work with and develop bespoke systems and processes
• Support and develop others within the team

Requirements

• Experience of developing and facilitating training
• A track record of senior administrative support and leadership
• Excellent communication and interpersonal skills
• Excellent IT skills
• Experience of supporting/delivering online learning
• Experience of data management and reporting
• Ability to travel to various locations across Scotland for meetings/training delivery
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits

• Life-work balance with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual leave: 27 days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Schedule

Permanent, Part Time, 21.6 hours per week (21 hours and 36 minutes)

Location

Flexible: PSD Scotland is a remote-friendly employer with staff based throughout Scotland. We support office-based and hybrid working arrangements. We welcome conversations about alternative working patterns—please get in touch during the application process to discuss.

Diversity and inclusion

Developing a successful national service for Scotland means considering the diverse needs, perspectives, and backgrounds of everyone in Scotland. We are focused on hiring the very best talent and actively encourage applications from candidates of all backgrounds. Our aim is to ensure that everyone is treated fairly, with respect, and has a positive recruitment experience—regardless of the outcome. We welcome applications from all under-represented groups, including racially minoritised people and disabled people. It is not essential to be in a Senior Officer role right now—you may be returning from a career break (e.g., maternity, paternity, caring) or coming from another field. Your experiences can bring a fresh perspective to our work.

Additional information

Interviews (in person or online, including a presentation) will take place on Monday 23 November 2026. The presentation topic will be sent to shortlisted candidates. For further information, refer to the Job Information Pack. Please note that CVs will not be accepted. Successful candidates will be required to attend the office prior to start date for face-to-face pre-employment checks. You must have eligibility and entitlement to work in the UK, which must be maintained throughout employment. For queries about the recruitment process, contact East Region Recruit