Senior Administrative Manager
About the role
Manages day-to-day operations and business administration of a large University unit/department. Utilizes a data-driven, strategic approach and implements strategic short- and long-range planning and strategies. Oversees budgetary matters, allocates resources, and performs payroll related functions. Directs relevant business programs and technologies. Serves as a core member of the Division of General Internal Medicine within the Department of Medicine (DOM) at the University of Pittsburgh. Provides comprehensive day-to-day administrative support to the Division Chief and Associate Chief and serves as a key resource for divisional operations. Working closely with the leadership team, faculty, and staff, the incumbent coordinates a wide range of administrative activities, facilitates effective communication, and supports initiatives that advance the Division's clinical, academic, research, and operational missions. Assignment Category: Full-time regular. Job Classification: Staff.Manager - Business Administration. Job Family: Business Operations & Administration. Job Sub-Family: Operational Leadership. Campus: Pittsburgh. Background check required for finalists. Relocation not offered. Visa sponsorship not provided. Child protection clearances not applicable. Required documents: Resume and Cover Letter.
Responsibilities
- Provides high-level administrative support to Division Chief and Associate Division Chief.
- Coordinates Faculty onboarding and relocation.
- Coordinates Administrative staff recruitment process.
- Schedules numerous meetings for Physician and Administrative leadership teams.
- Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to effectively manage communications, calendars, documents, and data.